Page 99 - HCSD SOPandIC Manual

The DoFP ensure that plan development is seamless with the process used in the development of state and
local funds through collaboration, consultation, planning sessions, meetings, and trainings with other
departments, especially the Business Department.

Budget Amendments/ Revisions – J1, J5

Title and Exceptional Services Grants
Title/Exceptional Services grants may be amended/revised based on district and school needs as
determined by the comprehensive needs assessment, changes in needs of the district or schools as
indicated by current data, and/or over/under-estimation of costs of goods and services as budgeted in the
approved plans.

When the need for an amendment/revision is necessary, the FPD/DES will follow the specific
amendment/revision process as required by the grant(s). All MCAPS grants will be revised in the
MCAPS system. Grants not in MCAPS will be amended according to MDE and specific grant
requirements.

The FPD/DES is responsible for all revisions/amendments for his/her programs. Grant changes will be
handled as follows:

1. The FPD/DES, after meaningful consultation with the school and district personnel, parent and
community team members and review of current data, begin the revision process for carryover funds from
previous funding years and/or current-year funds.

2. Budget changes are entered into MCAPS and submitted to the MDE for approval. Grants not posted
in MCAPS will be submitted to the MDE in accordance with amendment procedures for the specific
grant.

3. The FPD/DES will ensure that all required approvals, signatures, etc., are collected.

4. The FPD/DES will ensure that amendment(s)/revisions(s) are approved prior to obligating funds, that
is, requisitions will not be approved until amendments/revisions are approved by MDE.

5. Upon amendment(s)/revision(s) approval, the FPD/DES will provide documentation to the Federal
Programs Administrative Assistant (FPAA)/Exceptional Services Administrative Assistant (ESAA)
outlining the amended/revised budget changes for incorporation into the district Title/Exceptional
Services budgets being amended.

6. The FPD/DES makes a final comparison with the amended MUNIS budget to ensure alignment within
two (2) weeks of amendment/budget revision approval, to the extent possible.

Other Federal Awards, Grants and Programs

Amendments/Revisions for other federal awards, grants and programs should follow the above
procedures as applicable to the grant requirements.

COST EFFECTIVENESS AND SUSTAINABILITY – J6, J7

HCSD is a collaborative environment where we explore the world, experience authentic learning, enhance
our character, envision our dreams and pursue excellence and celebrate success. This is our Vision. We

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