Page 104 - HCSD SOPandIC Manual
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DATA QUALITY/REVIEW PROCESS – O1
Policy JRAC
The goal of the district is to collect, report and process accurate data, as tainted data could lead to
erroneous, ineffective spending of funds. Therefore, each department and school will, to the best of their
capabilities, provide accurate and timely data as required from district, state and Federal entities.
Review of Data
Change of Status
1. Directors of Federal Programs (DoFP) will submit to Human Resources a Change in Status Form for
each new Federally paid employee for the new fiscal year.
2. DoFP will submit a Change in Status Form for any previous federally paid employees who will be
paid from other than Federal funds for the new fiscal year.
3. DoFP will submit a Change in Status Form for any changes to federally paid personnel during the
funding year.
Personnel Listing
1. The DoFP will review the MSIS Detail Personnel Listing Report to ensure that federally paid
personnel are recorded accurately.
2. The DoFP ensure that current federally paid employees are coded as follows:
Cost Pool Employees – 9 (Other Special Funds)
Title I paid Employees – 1 (Title I Funds)
Title II Employees – 5 (Special Services Funds)
Exceptional Services paid Employees – 5 (Special Services Funds)
3. Care should be taken to note any employees coded to Federal who are not currently being paid from
Federal funds.
4. The DoFP will provide changes/corrections to the MSIS Coordinator as soon as noted or no later than
two weeks prior to December 1 of the current funding year.
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5. DoFP should complete a final review prior to the December 1 deadline.
6. DoFP will conduct a periodic review in May or month nine (9) to ensure accuracy of data.
Title Programs
Homeless – Title I
1. The Federal Programs Director (FPD) updates the district Homeless Liaison in MSIS for the current
school year by accessing the Homeless section of the Federal Programs Module in MSIS.
2. Prior to the district passing the monthly MSIS data submission, all homeless students must be verified
by the FPD.
3. Homeless students are to be identified and recorded each month as follows:
a. School counselors complete the monthly Homeless Identification Form (Purple Sheet) and
email it to the FPD, preferably, by the fifth working day of the new month.
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