Page 105 - HCSD SOPandIC Manual

b. The MSIS Coordinator will notify the FPD when a school has passed the monthly data
submission at the district level.
c. The FPD or designee will compare the Homeless Identification Form with the Student Holding
Area Report filtered for homeless students from MSIS.
d. The FPD or designee will notify the school counselor if there are discrepancies. Upon
correction by the counselor, the MSIS Coordinator will re-run the district file and notify the FPD
when the new school file has passed the district.
e. Upon complete verification of homeless students by school, the FPD will sign and date the
Student Holding Area Report filtered for homeless students and file the report with the monthly
Purple Sheets for documentation and reference.

English Learners (EL)

1. The FPD updates the district English Learner (EL) Coordinator in MSIS for the current school year by
accessing the EL section of the Federal Programs Module in MSIS.

2. Prior to completion of month one (1) MSIS reporting, the FPD will work with school counselors to
verify all current EL students as follows.
a. The MSIS Coordinator will notify the FPD when a school has passed the monthly data
submission at the district level.
b. The FPD will access the Student Holding Area Report filtered for EL students and compare it
to the EL Student list as compiled by the EL Coordinator at the beginning of the school year to
ensure that previous EL students who have not exited the program, students being monitored and
any newly identified EL students are listed.
c. The FPD will notify the school counselor if there are discrepancies. Upon
verification/correction by the counselor, the MSIS Coordinator will re-run the district file and
notify the FPD when the new school file has passed the district.
d. The FPD will compare the EL Student List with the Student Holding Area Report filtered for
EL students from MSIS.
e. Upon complete verification of the school, the FPD will sign and date the Report and file for
documentation and reference.
f. Following the above procedures, the FPD/designee will verify the list of EL students for the
MSIS – Reporting cycle as directed by the MDE (for pulling of data for the state adopted
Language test), to ensure that all EL students’ information is correct, i.e., language spoken, years
in the program, grade level, monitored.

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