Page 103 - HCSD SOPandIC Manual

Exclusions: Excluded staff are staff paid from private funds or federal grants such as, Title I, Title II,
Title III, Title IV, Neglected and Delinquent, Migrant, Homeless, Perkins, etc., and those who do not
provide direct instructional services such as cafeteria workers, custodians, nurses, playground aids,
student teachers, In-School Detention Monitors who do not provide instruction, Junior ROTC teachers,
vocational teachers and volunteers.

Comparability will be established using the MDE Forms(s) online template (Form A, Form B1 and/or
Form B2) and one of the methods identified below. The district has the flexibility in selecting which
method will be used and it must be uniformly applied district-wide.

• The pupil-teacher ratio option is the first test for comparability and the district ensures
that procedures include a definition of non-federal instructional staff.
• Should any school not meet comparability using the pupil-teacher ratio option, the district
will then use the per pupil expenditure based on the “zero-year” or base salary for the
position and teacher certification level, i.e., A, AA, etc.

6. Reallocation: If the calculations – per pupil/staff ratio and per pupil expenditures - indicate that a
school is not receiving comparable services, the FPD will notify the Superintendent immediately.
HCSD will then take immediate steps to reallocate resources as early in the school year as
possible and with minimal disruption to the learning environment. If any Title I school is not
comparable, then the district will adjust school resources to achieve comparability by December
1st of the current school year.

 Appropriate steps may include, but are not limited to, reassignment of personnel or adding
personnel, if required.

7. Records: The FPD ensures that all comparability reports, records and source documentation
demonstrating the methods and results of the LEA’s comparability analysis are retained for five
(5) years (three (3) years after the close of the grant for audit purposes). The LEA will maintain
up-to-date records of having established and implemented an agency-wide salary schedule, a
policy to ensure equivalence among schools in teachers, administrators, and other staff, and a
policy to ensure equivalence among schools in the provision of curriculum materials and supplies.
(See HCSB Policy GABE.)

8. Complaint Office/Officer: The FPD will be responsible for handling complaints that a school is
not receiving comparable services.

9. Periodic Review: The FPD will calculate Comparability based on actual and projected staffing
data no later than the close of the district fiscal year. M2

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