Page 95 - HCSD SOPandIC Manual

schools may receive more actual dollars than higher poverty schools, even if the per pupil allocation is
lower.

Special Circumstances Waiver
To help mitigate the effect of fluctuation in poverty levels between years, districts are permitted to serve a
school which would not otherwise be eligible if the school was both eligible and served the prior year.
“Waiver” must be chosen as the basis. This is only available for one additional year. Hence, should a
school receiving Title I services in the previous year fall below the district required above 75%, the
school may receive funding for one additional year.

Available Funding to Public Schools
To determine the amount of funding available to participating Title I schools, the FPD will:
Step 1–Determine Set Asides:
A) Mandatory set asides are: 1. Homeless students at non-Title I schools; 2. Neglected students (if
allocated); 3. Parent and Family Engagement for public schools - at least one percent (1%) of the public
school proportionate share for parent involvement (only for those districts with an allocation of $500,000
or more); 4. Non-public/private schools instructional funds; 5. Non-public/private school Parent and
Family Engagement. Note: Non-public/private school instructional and parent and family engagement
funds are taken off-the-top prior to any allowable expenditures or transfer of funds.
B) Determine other off-the-top allocations which may include: 1. additional Parent and Family
Engagement; 2. professional development; 3. Pre-Kindergarten; 4. Summer and intersession
programs/before and after school programs; 5. Limited English Proficiency; 6. other district-wide
instructional programs or financial incentives, etc.
C) Calculate the administrative costs and indirect cost. The total of administrative and indirect costs
must not exceed 20% of the Title I allocation. Administrative costs include personnel salaries, benefits,
materials and supplies, professional development, equipment, and other costs needed to fully administer
the federal grant. Indirect costs are costs incurred for the benefit of the entire organization. (See Indirect
Cost Calculation Section)
D) Compute the amount remaining for schools by adding all set-asides, administrative and indirect costs,
then subtracting this total from the remaining grant allocation – that is the total grant award less the
private/non-public school(s) proportionate share(s).
Step 2–Determine the average PPA: To compute the average per pupil amount, divide the total remaining
allocation (after subtraction for the district set-asides, administrative costs and indirect cost for the
district) by the total number of public low-income students. Note: Private School Equitable Share is
taken off the top before any set asides, allowable costs, administrative and indirect cost. While the
average per pupil amount is automatically calculated in MCAPS, different PPAs are allowable.
Step 3–Rank order all schools: Schools in the district are ranked from highest to lowest by the percentage
of low income students – the number of free and reduced lunch students divided by the total enrollment of
the school, multiplied by 100.
Step 4–Determine schools that must be served: The district must serve all schools with over 75% low-
income students from highest to lowest percentage of low-income students. These schools should be
ranked from highest to lowest in order to calculate each school’s allotment. Exception: The district may
lower the threshold for high schools to 50% low-income students.
Step 5 – Calculate schools’ allocation: Using the average per pupil amount, the FPD calculates each
school’s allocation. Should this amount be substantially below the previous allocation, especially for the
schools with the highest percentage of free and reduced lunch students, the FPD will use the “Band”
process to calculate uneven PPAs. To the extent possible, the per pupil amounts should be set so that the
highest poverty schools and/or the schools with the highest academic needs/at-risk students receive at
least 75% to 80% of their previous year’s budget, if at all possible.

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