Page 8 - EQA Employee Handbook

4.1 ANNUAL LEAVE ........................................................................................................................... 56

4.1.1 Calculation of Holiday Entitlement ...................................................................................... 56
4.1.2 Illness during Annual Holiday ............................................................................................... 56

4.1.3 Applying for Annual Leave ................................................................................................... 56
4.1.4 Carrying over Holidays into the following holiday year ....................................................... 57

4.1.5 ACCRUING ANNUAL LEAVE DURING PERIODS OF CERTIFIED SICKNESS .............................. 57
4.1.5 Public Holidays ..................................................................................................................... 57
SECTION 5: HEALTH AND SAFETY ......................................................................................................... 59

5.1 HEALTH AND SAFETY ................................................................................................................... 59
5.2 SAFETY STATEMENT .................................................................................................................... 59

5.3 EYESIGHT TESTS FOR USERS OF DISPLAY SCREEN EQUIPMENT .................................................. 59
5.4 PERSONAL ACCIDENT INSURANCE .............................................................................................. 59
SECTION 6: FACILITIES .......................................................................................................................... 60

6.1 USE OF COMPANY EQUIPMENT AND STATIONERY .................................................................... 60
6.2 CLEAN DESK GUIDELINES ............................................................................................................ 60

SECTION 7: PRIVACY AND DATA PROTECTION .................................................................................... 61
7.1 General ........................................................................................................................................ 61

7.2 Registration with the Data Protection Commissioner ................................................................ 62
7.3 Communication ........................................................................................................................... 62

7.4 Personal Data Inventory ............................................................................................................. 64
7.5 Third Party Contracts .................................................................................................................. 64
7.6 Data Access Requests.................................................................................................................. 65

7.7 Data Breaches ............................................................................................................................. 67
7.8 Data Protection Impact Assessments ......................................................................................... 68

7.9. Annual Data Protection Risk Assessment .................................................................................. 69
7.10 DEFINITIONS .............................................................................................................................. 72

7.11 PRACTICAL STEPS TO PROTECT DATA AND PRIVACY ................................................................ 73
7.11.1 How long does the Company keep personal information? ............................................... 74

7.11.2 What Personal Information does the Company hold on employees? ............................... 74
7.11.3 Does the Company disclose information about me to anyone else? ................................ 75
7.11.4 How does the Company protect data about me if it is transferred out of Europe? .......... 75

7.11.5 How can I find out what personal information the Company holds about me and change
it if inaccurate? ............................................................................................................................. 75
7.12 EQUIPMENT SECURITY .............................................................................................................. 76

7.12.1 Voicemail ............................................................................................................................ 76
7.12.2 Mobile Phones ................................................................................................................... 76

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