Page 67 - Phil Reddin Financial Services Ltd DRAFT V1

While decisions on recruitment, promotion, training and development, performance appraisal and
termination of employment criteria are the responsibility of management, we each play a part in
ensuring that all employees are treated equally and fairly.

7.6.3 Personal accountability
In Phil Reddin Financial Services Ltd. we believe it is essential that our employees make decisions, take
action and own outcomes. Taking accountability is a key attribute we as employees are expected to
demonstrate.

Each of us is accountable for any tasks we undertake and decisions we make. We are accountable for
any documents we sign, initial or witness, which we must ensure are true and correct to the best of
our knowledge. We must never inappropriately alter or falsify information on documents or accept
any documents that we know to contain altered or falsified information.

7.6.4 Confidentiality
Confidentiality is essential to our business. We all sign a Declaration of Secrecy/Confidentiality when
joining the Company. This declaration continues to apply when we leave the Company. Information
should be shared with other staff members only when a business need exists. Under no circumstances
should bank, customer or employee information be shared with unauthorised third parties or
recorded on social networking or publicly available media.
Any breaches of confidentiality must be reported immediately.

7.6.5 Use of electronic communication
We must exercise common sense and good judgement when using the Company’s information and
communication systems. We may make personal use of these systems where it does not interfere with
our job performance or breach any Company policies or standards. We must never use Company
communication resources to visit inappropriate websites.

Only those authorised may access Company systems from non-company equipment and only using
the full security protocols. Confidential information sent appropriately outside Company by e-mail
must be fully encrypted.

The Company reserves the right to monitor, review, analyse and log all aspects of use of these systems.

7.6.6 Personal finances and tax
All of us must conduct our personal financial affairs responsibly so as not to bring ourselves or the
bank into disrepute. This includes guaranteeing or indemnifying the liability of others.

Should we experience financial difficulty, it is essential to promptly advise Phil Reddin. If a judgement
is registered against us or we are declared bankrupt (or there is a possibility of this happening), we
must immediately inform our manager.

We must all act diligently to ensure that our personal tax affairs are conducted strictly in accordance
with the law. We must exercise judgement if entering into any tax planning arrangement to ensure
this will not bring discredit on ourselves or the Company.

7.6.7 Alcohol, drugs, gambling
Unacceptable behaviour or impaired performance arising from alcohol or substance abuse is a
serious matter and may result in disciplinary action. Similarly, excessive gambling may lead to
serious financial problems which may make us unfit for work in certain roles. It is essential to ensure
performance, safety, security and confidentiality are not compromised by any such behaviour.

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