Page 26 - P&G Cards EHB

E) USE OF COMPUTER EQUIPMENT

In order to control the use of the Company’s computer equipment and reduce the risk of
contamination the following will apply:-

a. The introduction of new software must first of all be checked and authorised by a
nominated senior member of the Company before general use will be permitted.

b. Only authorised staff should have access to the Company’s computer equipment.

c. Only authorised software may be used on any of the Company’s computer
equipment.

d. Only software that is used for business applications may be used.

e. No software may be brought onto or taken from the Company’s premises without prior
authorisation.

f. Unauthorised access to the computer facility will result in disciplinary action.

g. Unauthorised copying and/or removal of computer equipment/software will result in
disciplinary action, such actions could lead to dismissal.

F) COMPANY'S RIGHT OF ACCESS

Please note that we reserve the right and will exercise the right, when appropriate, to review,
audit, intercept, archive, access and disclose all messages created, received or sent over the
computer system. If requested you are obliged to provide us with all passwords for your
computer system.

G) COMMUNICATIONS

We will try to keep you informed about items of interest by means of our notice board. You
should use this, if you wish (with permission), to promote any particular item of interest to
other employees.

H) TELEPHONE CALLS/MOBILE PHONES

Telephones are essential for our business. Personal telephone calls are allowed but you are
requested to ensure that such calls are kept to a minimum.

I) COMPANY MOBILE PHONES

A Company mobile phone is provided for business use only and at all times will remain the
property of the Company. A Company mobile phone is provided primarily to enable you to
carry out your role, i.e. to keep the Company informed at the earliest opportunity of matters
which it needs to know and to be similarly contacted by the Company, or to contact customers
or clients when you are working away from your base. Therefore, it is your responsibility to
ensure that the phone is kept charged and switched on while you are on duty.

If you have been issued with a Company mobile phone, you are responsible for the
safekeeping and condition of the phone at all times and you will be responsible for any cost of
repair or replacement other than reasonable wear and tear.

In the event that the phone is lost or stolen, the Company must be notified immediately in
order to cancel the number and arrange for a replacement.

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