Page 169 - World Under 18 Championships

IAAF W ORLD U18 REPORT

• Slow processing of legal contracts forced onboard- • Board Directors should not be involved in the op-
ing of suppliers and sponsors to be delayed and erations of the event. e Board should be com-
accreditation to be bombarded at the last minute. prised of a small steering committee that meets
• Payments to suppliers was slow and could have to discuss high level decisions. All operations
jeopardized the event if not for the intervention should be left to CEO, COO and the Secretariat.
of the PS Ministry of Sports. • The CEO and COO should hire a core full time
• After the event it took several months for the LOC team into the secretariat that are experts in the
Directors and Staff to receive their salaries and al- departments that they will run; at least 1 year
lowances. Suppliers also experienced long delays before the event. The Secretariat can hire an
in getting their fi nal payments. Events Management Company to hire and manage
• The LOC did not have their own bank account • Procurement should start at least 12 months prior
temp staff that are needed only during the event.
KYEB
which resulted in the LOC using either the bank
is will allow for a lower more effi cient wage bill
account of Sports Kenya or the Ministry of Sports.
and eff ective running of the event.
is caused a lot of confusion and delays in the
to the event to prevent last minute emergency
payment of suppliers and salaries.
procurement and audit queries.
Recommendations
• The LOC should have its own bank account to
manage its expenditure so that we have control
of our expenditures. If the CEO is the accounting
• Appointment of the CEO, Chief Operations Offi cer
offi cer he or she should have full control of the
and Executive Committee should be done at least
2 years before the event to ensure smooth prep-
event bank account with COO or CFO as cosign-
ers.
aration of the event. Most events are awarded
to countries at least 2 years in advance for this
reason.
KENYA YEARBO0K

EDITORIAL BOARD

ACTIVITIES AND OCCURENCES DURING WORLD U18 CHAMPIONSHIPS | 169