Page 5 - MAE NMAAHC A Fools Errand Book Tour Venue Profiles as of 8.13.19

CHICAGO – A FOOL’S ERRAND BOOK TOUR - Run of Show
THURSDAY, September 19, 2019 – Chicago History Museum, Robert McCormick Theater and Run of Museum
Time Activity Location A/V Needs Assigned To Notes
PRE-EVENT
Lobby: Set up front lobby/front of exhibit with
pull up banners and/or book display next to
entrance registration table.
Stage: Connect with NMAAHC A/V contact to
Chicago History A/V equipment provided test video, b-roll, microphones – stage pre-set
Museum – front by theater staff (mics, with furniture, video screen on house left. Two
st
entrance – 1 floor screen, sound, video); loveseats, coffee table, handheld mics, water.
Load In- MAE activation Parking - Clark and video to be sent prior I.LaFleur/B. Minnis Microphones set up for audience questions
team arrives and move-in LaSalle Streets. to date via email for Chicago Museum & Reception: Meet with museum staff to set up
3:00 P.M. begins Enter Stockton Drive. formatting MAE team high boys, bar area, floral delivery, DJ
Chicago History Catering Team set up and prepares food
Start program production Museum – 2 floor – gallery, room tables linen, décor, flowers – prep
nd
run through and rehearsal. Sanger P Robinson room through loading dock area near Morse
3:30 P.M. Caterer and Décor arrives Gallery N/A S. Eldridge/E. Johnson Genius Room
NMAAHC team arrives to Registration tables in front lobby area –
assist with required set up Smithsonian team up for E-tix scanning
for registration and book NMAAHC Activation Electrical outlets and A. Joseph, S. Eldridge, DJ or music streaming sets up 2 floor
nd
4:30 P.M. sales team internet R. Nolan Gallery
5:00 P.M. Museum closes to public
Smithsonian team in place Internet available if Front door entrance for registration tables; coat
5:30 P.M. for E-tix registration Front lobby entrance needed A. Joseph & R. Nolan check

Front lobby entrance;
Donor guests arrive and stairs or elevator Music streamed 1 and MAE team ambassadors (2) escort to Gallery
st
6:00 P.M. directed to 2 floor access to 2 floor 2 floors A. Joseph and Uihlein Portico areas
nd
nd
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Front lobby entrance – Camera area predefined NMAAHC PR manages all press interviews and
6:00 P.M. Press arrivals cameras in theater in theater NMAAHC PR Team questions
Front lobby entrance, Directed to VIP Reception AT 6:30 P.M. –
6:15 P.M. Secretary Bunch arrives Green room 1 floor None S. Eldridge & S. Haley escorted to Green Room, 1 floor at 6:50 P.M.
st
st
6:30 – General Admission guests Front lobby, 1 floor, Pre-roll video runs in
st
7:05 P.M. arrive tickets scanned theater; music in venue MAE team Directed to McCormick Theater and seated
Interview Host arrives .
Walk thru format, timeline McCormick Theater 1 S. Eldridge & A.
st
6:30 P.M. and questions etc. floor – Green Room Test hosts mic, pre-set Joseph Escorted to Green Room, behind stage