Page 9 - MAE NMAAHC A Fools Errand Book Tour Venue Profiles as of 8.13.19
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NEW YORK – A FOOL’S ERRAND BOOK TOUR - Run of Show
TUESDAY, October 1, 2019 – Apollo Theater Main Strage and 2 Floor Soundstage
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Time Activity Location A/V Needs Assigned To Notes
PRE-EVENT
Lobby: Set up front lobby/front of exhibit with
pull up banners and/or book display next to
entrance registration table.
Stage: Connect with NMAAHC and venue A/V
contacts to test video, b-roll, microphones –
A/V equipment provided stage pre-set with furniture, video screen on
by theater staff (mics, house left. Two loveseats, coffee table,
Apollo Theater – stage screen, sound, video); handheld mics, water. Microphones set up for
Load In- MAE activation door entrance – 1 video to be sent prior audience questions Reception: Meet with
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team arrives and move-in floor, 126 Street to date via email for I.LaFleur/Apollo museum staff to set up high boys, bar area,
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3:00 P.M. begins Parking – local lots formatting Theater & MAE team floral delivery, DJ
Start program production Catering Team set up and prepares food
run through and rehearsal. Apollo Theater – Main gallery, room tables linen, décor, flowers – 2
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3:30 P.M. Caterer and Décor arrives Stage, 1 floor N/A S. Eldridge/E. Johnson Floor Soundstage
NMAAHC team arrives to Registration tables in front lobby area –
assist with required set up Smithsonian team up for E-tix scanning
for registration and book NMAAHC Activation Electrical outlets and A. Joseph, S. Eldridge, DJ or music streaming sets up 2 floor
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4:30 P.M. sales team internet R. Nolan Soundstage
Smithsonian team in place Internet available if Front door entrance for registration tables; coat
5:30 P.M. for E-tix registration Front lobby entrance needed A. Joseph & R. Nolan check
Front lobby entrance;
Donor guests arrive and stairs or elevator Music streamed 1 and MAE team ambassadors (2) escort to 2 Floor
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6:00 P.M. directed to 2 floor access to 2 floor 2 floors A. Joseph Soundstage
Front lobby entrance – Camera area predefined NMAAHC PR manages all press interviews and
6:00 P.M. Press arrivals cameras in theater in theater NMAAHC PR Team questions
Front lobby entrance, Directed to VIP Reception AT 6:30 P.M. –
6:15 P.M. Secretary Bunch arrives Green room 1 floor None S. Eldridge & S. Haley escorted to Green Room, 1 floor at 6:50 P.M.
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6:30 – General Admission guests Front lobby, 1 floor, Pre-roll video runs in Directed to Apollo Theater Main Stage and
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7:05 P.M. arrive tickets scanned theater; music in venue MAE team seated
Interview Host arrives .
Walk thru format, timeline Apollo Theater 1 S. Eldridge & A.
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6:30 P.M. and questions etc. floor – Green Room Test hosts mic, pre-set Joseph Escorted to Green Room, behind stage
