Page 13 - MAE NMAAHC A Fools Errand Book Tour Venue Profiles as of 8.13.19
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PHILADELPHIA – A FOOL’S ERRAND BOOK TOUR - Run of Show
MONDAY, October 14, 2019 – African American Museum of Philadelphia (AAMP) Auditorium and Gallery Four
Time Activity Location A/V Needs Assigned To Notes
PRE-EVENT
Lobby: Set up front lobby/front of exhibit with pull
up banners and/or book display next to entrance
registration table.
Stage: Connect with NMAAHC and AAMP A/V
contact to test video, b-roll, microphones – stage
A/V equipment provided pre-set with furniture, video screen on house left.
by theater staff (mics, Two loveseats, coffee table, handheld mics, water.
AAMP – front entrance screen, sound, video); Microphones set up for audience questions
Load In- MAE activation – 1 floor video to be sent prior Reception: Meet with museum staff to set up high
st
team arrives and move-in Parking – Next door to date via email for I.. LaFleur/K. Wayns, boys, bar area, floral delivery, DJ
3:00 P.M. begins lot on 7 Street formatting AAMP & MAE team
th
Start program production Catering Team set up and prepares food gallery,
run through and rehearsal. AAMP – 4 floor – room tables linen, décor, flowers – prep room on
th
3:30 P.M. Caterer and Décor arrives Gallery Four N/A S. Eldridge/E. Johnson Gallery Three floor
NMAAHC team arrives to Registration tables in front lobby area – Smithsonian
assist with required set up team up for E-tix scanning
for registration and book NMAAHC Activation Electrical outlets and A. Joseph, S. Eldridge, DJ or music streaming sets up 1st floor Gallery
4:30 P.M. sales team internet R. Nolan
5:00 P.M. Museum closes to public
Smithsonian team in place Internet available if Front door entrance for registration tables; coat
5:30 P.M. for E-tix registration Front lobby entrance needed A. Joseph & R. Nolan check
Front lobby entrance Camera area predefined NMAAHC PR manages all press interviews and
6:00 P.M. Press arrivals – cameras in theater in theater NMAAHC PR Team questions
Front lobby entrance, Directed to VIP Reception AT 6:30 P.M. – escorted
6:15 P.M. Secretary Bunch arrives Green room 1 floor None S. Eldridge & S. Haley to Green Room, 1 floor at 6:50 P.M.
st
st
Donor and GA guests Front lobby entrance;
6:30 – 7:05 arrive and directed to stairs or elevator Pre-roll video runs in
P.M.
auditorium on lower level access to lower level theater; music in venue MAE team Directed to auditorium and seated
Interview Host arrives .
Walk thru format, timeline 1 floor – Green S. Eldridge & A.
st
6:30 P.M. and questions etc. Room Test hosts mic, pre-set Joseph Escorted to Green Room, Executive Director’s office
