Page 7 - AKA Leadership Conf Playbook

2019 ALPHA KAPPA ALPHA SORORITY WORKSHOP - Run of Show
FRIDAY, June 28, 2019 – Gaylord Opryland, Tennessee Ballroom DE, Seminar Stage
Time Activity Notes
PRE-EVENT
Activation team arrives Set up room with banner ups, placing postcards
at chairs, setting up A/V ppt to review – stage set
with AARP Sisters Logo Step & Repeat or banner
ups backdrop. Two chairs, coffee table, handheld
mics, water. Microphones set up for audience
8:30 A.M. questions
Brand ambassadors arrive Place cards at seats, review distribution strategy
for bags and books – set up distribution area
9:00 A.M.
Escort Kim Coles and D Owens to Green Room, L Bennett Media escorts K. Coles and D. Owens
9:45 A.M – Governors Chamber/Ballroom D to green room area – 202-649-0308 / 240-481-
10:00 A.M. 5213
10:00 A.M. Guests arrive – Tennessee Ballroom DE Ambassadors escort to seats
K. Coles and D. Owens arrive at Tennessee DE L Bennett Media escorts K. Coles and. D. Owens
10:15 A.M. from Green Room to Tennessee DE
Countdown to program – S. Hosten in place to K. Coles and D. Owens near stage
10:25 A.M. open program
PROGRAM Begins
10:30 A.M. – Seminar begins – S. Hosten makes introductions – 5 minutes – provides Welcome Remarks to
Program D. Owens and K. Coles include QR Code sign up details to enter for
Begins special wine bag gift – introduces speakers
Conversation begins – Interview segment with Kim
Coles and Deborah Owens Shares her journey on how she overcame 'retail
Kim shares a little bit of her journey from Living therapy' and is leveraging her 'gifts' as an
Single to today (3 minutes) entrepreneur & life coach, love & laughter in her
• Kim provides lead in questions to Deborah
10:45 AM. life.
• Deborah shares slides/case studies(40 minutes) “Wealthy U” what’s the opportunity and WHY
• Kim interjects during conversation we need to care
§ Last question will be: Deborah we’ve learned a
lot today what are the 3 most import tips to take
away today that we can all apply in our lives
Conversation Ends – Q&A segment with audience D Owens moderates Q&A for 10 minutes
– 10 minutes Brand ambassadors move to reception area for
11:25 A.M. setup
Conversation Ends – AARP Leader takes stage S Hosten announces Sisters card under select
11:35 A.M.- Shani Hosten, VP, AARP Multicultural chairs to receive signed complimentary copy of
11:45 A.M. Leadership, thanks audience either K Coles or Deborah Owens’ book.

• Thanks panelists for an insightful discussion
• Congratulates those who have received K
Cole’s book
• Post pics using #AARPInOurCommunity
• Sign up for Sisters Newsletter – 7
www.sistersletter.com
• Visit aarp.org/blackcommunity and follow
Sisters on Instagram
Event ends Guests transition to reception area to pick up
11:45 A.M. book and wine bags