Page 9 - Payroll Year-End Planning
P. 9

8 Steps – February Planning









                                    01    Preview                         05
                                          current-year
                                          W2 and                                             Follow Up Actions
                                          employee        02
                     Celebrate            data (Oct)
                08   Year-end             .            Identify any                          • File fourth-quarter Form 941 and
                                                       State changes
                                                                                               annual Form 940 by Feb. 10 if no
                     completion
                                                       to withholding                          additional amounts are due
          Verify new                                   methods (Nov)                         • Message employees (again) about
          wage bases                                                                           claiming “exempt” from income
          and rates are                                                                        tax withholding; exempt status
          included in                                                03
          Payroll                                         Schedule testing                     needs to be renewed by Feb. 16. If
          system                                          of Form W-2,                         a new Form W-4 has not been
          07                                              Box 12, special                      received, update the employee
                                                          codes (Dec)                          record to single, using standard
                                                                                               withholding
                  Verify State                      Tax                                      • Follow up with service providers to
                  Unemployment                      withheld
                  insurance                         using new                                  verify that all returns were filed in
                  notices (Mar)                     formulas   04                              a timely manner
                                  File annual       on first pay                             • Ensure any further prior-year
                     06           Form 940 by       for the                                    returns due in February are filed in
                                                    year. (Jan)
                                  Feb 10 (Feb)
                                                                                               a timely manner
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