Page 19 - Lupin Employee Handbook and Supplements - July 2018

Lupin Employee Handbook

Paid Time Off

Lupin recognizes the importance of time off in providing the opportunity for rest, recreation, and
work/life balance. “PTO” is a bank of paid time off, combining and replacing what was formally
referred to as vacation, sick time, and personal holidays. PTO provides full-time employees with
the flexibility to cope with normal obligations that occur in their lives in response to planned and
unplanned events. This policy applies unless state or local law provides greater rights than set forth
in this policy.

In addition to PTO, Lupin offers other paid and unpaid time off as further described in the Leaves
of Absence section of this Handbook.

Accrual
Eligible employees begin accruing PTO from their date of hire and may use accrued time
immediately. PTO accrues each pay period throughout the year. Employees do not accrue PTO
while on a leave of absence. The amount of PTO to which full-time employees are entitled depends
on job classification and on length of service.

Classification Length of Rate of Rate of Maximum
Service Accrual Accrual Annual Accrual
(Semi-Monthly) (Bi-Weekly) (Days)
Managers and 0-4 Years 0.96 days 0.88 days 23
Officers 5 -9 Years 1.17 days 1.08 days 28
10+ Years 1.33 days 1.23 days 32
All other positions 0-4 Years 0.75 days 0.69 days 18
5-9 Years 0.96 days 0.88 days 23
10+ Years 1.17 days 1.08 days 28

PTO Scheduling
PTO may be scheduled in half day and full day increments only. PTO must be scheduled in
advance and is subject to management approval. In cases where the need for time off is unforeseen
due to an emergency or sudden sickness, you must notify your manager as soon as possible. Lupin
reserves the right to make final decisions as to PTO approval based on staffing and operational
needs.

Carryover

Employees may carry over a maximum of 10 accrued, unused PTO days at the end of the calendar
year, unless otherwise required by applicable law.

PTO Advances
Employees may borrow up to 5 PTO days before accruing the time from their current year’s
entitlement. If an employee has a negative balance of ½ day or greater as of the end of the calendar
year, that amount will be deducted from a January paycheck of the next calendar year, unless
otherwise prohibited by applicable law.

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