Page 216 - SOP Final

SOP FOR ORGANIZING FDP, SEMINAR, WORKSHOP

Objective: To elaborate the procedure for organizing FDP, Seminar, Workshop etc.

Responsibility:
 All the Faculty members of respective departments
 Event Coordinator
 Heads of the respective Departments
 Deans

Procedure:

Sl. Activities Responsibility Target days

Identify the Program dates based on the
1. Event coordinator Not Applicable
department event calendar
Conduct department meeting to identify the 45 Days before the
2. Faculties, HoDs
area of training required event

Prepare the proposal document and getting Event Coordinator, 40 Days before the
3.
confirmation and approval HoDs, Dean event.
Event Coordinator, 40 Days before the
4. Form the committee to coordinate the activities.
HoDs event

5. Identify, contact and invite the resource persons Event Coordinator 35 Days before
Prepare the brochure for the event, identifying Committee members, 30 Days before the
6. various institutions to participate in the event and Event Coordinator,
sending invitation. HoDs event
Set up the hardware and software needed for the 1 week before the
7. Committee members
event event

1 week before the
8. Design the certificates for the participants Committee members
event
Make all the necessary arrangements such as Committee 3 Days before the
9. accommodation, refreshments for the resource members, Event event, the day of
persons and participants Coordinator event

10. Get feedback from the participants Event Coordinator On the day of event

One to Two days
11. Post Publication of the event on social media Event Coordinator
after the event.
Two days after the
12. Prepare final report about the event Event Coordinator
event
Submit all the expense details to the HoD Five days after the
13. Event Coordinator
and Accounts event

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