Page 21 - DIDC SOPS and Guidelinesv as of April 2019

Deployment Center Document Control Number
Medical Process PMO-6018-01
Release Date Department
LOGCAP Page 4 of 4
03/27/2019 Operations

6.2.5. Verify vaccines are up to date.

6.2.6. Verify ID tag information is correct. Provide ID tag information form to
Operations for identification tag production.
6.2.7. Make copies of immunization records for in house files.

6.2.8. Once candidate is medically cleared, notify Operations.
6.2.9. Prepare anti-malaria receipt and doxycycline for Out-processing.
6.2.10. Collect signed anti-malaria receipt and upload complete medical file to eFile
Cabinet.

6.2.11. Update Personnel Tracking System (PTS) - Medical Data tab for DI/DIFZ
candidates.

6.2.12. Conduct Quality Assurance/Quality Control (QA/QC) audit on candidate eFile
Cabinet profile, as well as candidate folders. Audit ready folders will be shipped
to Iron Mountain.

6.3. Medical - Delays
6.3.1. Notify candidate of reason for delay and, if needed, explain services that can be
performed by local clinics (Self Pay).

6.3.2. Arrange appointment time and request hotel shuttle service to local clinic.
6.3.3. Once candidate returns from local clinic, send documents to medical provider for
review.
6.3.4. Notify Operations, and candidate, once medical clearance is received from
medical provider.
6.4. Medical – Disqualification (DQ)

6.4.1. Medically disqualified reports are received from the medical provider
6.4.1.1. Make copies of RDQA letter, Non-deployable 2795, exam, shot records and
labs.

6.4.1.2. Explain to candidate of reason for DQ. Give copies of paperwork and
contact information to send once they have all required docs.

6.4.1.3. Update DQ letter with candidate’s information in eFile Cabinet.
6.4.1.4. If candidate is non-LOGCAP notify program to request travel.

6.4.1.5. If candidate is Logistics Civil Augmentation Program (LOGCAP), notify
Operations to request travel.

6.4.1.6. Have candidate meet with DIDC Director, or representative, to sign DQ
letter. Give a copy to candidate and add 2nd copy to the candidates file.
6.4.1.7. Upload DQ letter, or delay information in eFile Cabinet

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