Page 94 - Operations & Procedures Manuals

STANDARD OPERATING PROCEDURE
PROCEDURE:
Supervision at Specialty Programming Meeting (sports, field trip,
conference)
SOP REFERENCE #: 111.2
REVISION DATE:
REVISED BY:
RELATED POLICY:
Policy 111: One-on-One Contact Policy,
OBJECTIVE:
Policy 408: Member Supervision at offsite sports practices
Boys & Girls Clubs of Greater Scottsdale provides offsite programming
such as sports practices, field trips, and youth conferences. The
prohibition of one-on-one contact with Club members must be adhered to
and includes all approved adults volunteering on behalf of the Club. For
this reason, advance planning is needed to ensure policy violation does
not occur.
RESPONSIBLE PARTY:
PROCEDURAL STEPS:
Athletic Director, YDS, TDS, Branch Director
All approved volunteers must be made aware of the one-on-one contact
policy prior to hosting their first meeting with members.
Attendance Rosters:
Volunteers are required to take attendance at every meeting of the
team/group. This attendance includes all adults present during the
meeting. The rosters must be kept during the entire season. At the end of
each season, the attendance rosters should be collected by the Branch
Athletic Director and filed at the close of the season. Rosters include both
practice and game day attendance forms.
Adult Supervision:
There must always be three people present with non-related adults. This
may be two adults and one member or two members and one adult. One-
on-one adult/member contact is prohibited and is in violation of the policy.
Volunteers are responsible for advance planning to ensure they are not
left alone with a member, even when waiting for parent/guardian pick up
after practices. Another adult/youth must remain present.
FREQUENCY/TIMING:
All events with members present
FORMS/DATABASE/OTHER
Event member roster (including name of adult coach/chaperones)
INPUTS:
90