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46 RESEARCH AND DEVELOPMENT SERVICES: MANUAL OF OPERATIONS

to submit a one-page research concept note presenting briefly the statement of
topic/problem, aims and significance of the research project, necessary background
information, expected outcomes and benefits, and scope and limitations. Short-listed
applicants will be asked to submit an 8-10 page fully developed research proposal.

e. Project Management

The University and Campus Research department will serve as the project management
office. Flowchart of procedures, activities and schedules as well as monitoring and
evaluation is provided and must be followed strictly.

4. Guidelines on Implementing Research Projects

a. Developing and Executing Legal Agreements
Approved research proposals for funding (internally or externally) shall be subject to
Memorandum of Agreement Understanding (MOA/MOU) between the proponent and
the University and/or the funding agency, subject to approval of both parties. Upon the
completion of the MOA/MOU, a notice to proceed shall be issued by the VP-RDET or the
funding agency.

b. Designations of Research Personnel
Research designations shall be issued based on the approved research project (program,
project, study) strictly following standard research project hierarchy. For each duly
approved research project, designations shall be issued by the University President
to all faculty members and researchers to be involved in the implementation of the
Project, specifying the academic workload of the involvement of each of the faculty,
e.g. as Program Leader, as Project Leader, as Study Leader, or as Project Staff. Only the
highest involvement per project shall be credited. When two are involved as co-leaders
the equivalent academic load shall be halved between them. Other hired members of
the research team shall be issued designations or contracted depending on the job
specified in the approved research proposal. The designation shall specify the duration
of the involvement of each researcher. Likewise, the designation shall provide that the
researcher shall be on vacation sick leave (VSL) for the duration of the designation.

c. Purchasing project supplies and equipment
Purchase of project equipment, supplies and materials shall be implemented following
the standard government procedures of public bidding. The annual procurement plan
shall also be required for such purchases.

d. Program of work and budget
The program of work and line-item budget (LIB) of the approved research project shall
be strictly implemented as programmed. A project implementation period may be
extended only in meritorious cases of because of force majeure. A letter of request for
the purpose shall be made to the President or the funding agency by the Project Leader.
When the request is justified, the request may be granted.

With respect to the LIB, transfer of funds from one line-item budget to another may be

ISU-R&D-MO-066

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