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RESEARCH SERVICES POLICIES AND GUIDELINES 47

allowed as long as the amount does not exceed 15 percent of the line item. When the
needed realignment exceeds 15 percent of the line item, the project leader needs to
request for realignment of funds to the VP-RDET for internally funded projects and to
the funding agency for externally funded projects. Only upon approval of the request
shall the allocation change be formalized and implemented.

e. Research Project Reports
The project leader shall submit a quarterly Progress Report in the prescribed format.
The report shall be the basis of monitoring and evaluation of the progress of project
implementation. The progress of project implementation with respect to the plan, based
accomplishment targets or deliverables and specified in the approved project proposal.

Likewise, a semi-annual Audited Financial Report (AFR) shall be prepared and submitted
to the VP-RDET and the funding agency by the ISU Accounting Department. However, a
Project Leader may request for an updated AFR as deemed necessary.

f. Transferring project leadership
Project leadership may be transferred to another upon request or incapacity of the
incumbent or when University management finds it necessary. When the Project Leader
leaves for at least three months, he should recommend someone to take his place while
he is out. To ensure the smooth implementation of the project, the substitute leader
should have the same field of specialization.

g. Project monitoring and evaluation
A systematic monitoring and evaluation (M&E) shall be implemented for all research
projects. The evaluation shall be based on the detailed action and financial plan as
embodied in the approved research proposal. For the purpose, prescribed M&E forms
shall be used. The cumulative progress of the project shall be closely monitored to
ensure that project outputs and deliverables shall be attained on time as envisioned
and scheduled in the research proposal.

h. In-House Reviews
An integral component of the M&E of ongoing and terminated researches shall be the
conduct of a regular R&D Agency In-House Review (AIHR) by the University. This shall
be conducted once a year. The AIHR shall be done in coordination with the pre-AIHR
reviews of the different ISU campuses and clusters. A campus may opt to conduct other
reviews as it may see fit.

5. Guidelines on the Appointment of the University Expert Pool
(UEP)

a. Importance of the UEP
The University Expert Pool (UEP) is necessary for the implementation of R&D policies of
the University. The Pool shall:

1. Provide expert advice and services in translating the University’s Plans/Programs

RESEARCH AND DEVELOPMENT SERVICES

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