Page 91 - EXHIBIT 12 RESEARCH MANUAL

RESEARCH SERVICES POLICIES AND GUIDELINES 81

G. Guidelines on Financial Management of RDET Funds

1. Annual Budget Preparations

Institutional research and development and extension programs, projects and activities are
funded through the Research and Extension annual allocations of the University as provided
for in the General Appropriations Act (GAA). These fund allocations shall be exclusively and
strictly be spent for the purpose they have been allocated. Graduate and undergraduate
theses and special problems of students may be funded from University funds if these are
within the scope of the approved institutional research thrusts and directions subject to the
recommendations by the Dean, University Research Director and VP for RDET and approval
of the President.

a. Emergency allocation of R&D funds

Emergency R&D funds shall be allocated for the conduct of researches and extension
activities in response to urgent calls of emergencies which are beneficial to the
University. Funding for such purpose shall also be made available to provide incentives
to researchers, pool of experts and consultants who may be tapped to render expert
services.

b. Fund sourcing for R&D programs and projects

Due to meager financial resources of the University, a more aggressive sourcing of funds
from local or foreign research institutions and other funding organizations shall be given
major concern by the R&D services. This is necessary to provide essential R&D services
to target clients.

Where appropriate, legislations to create an equitable counterpart funding for R&D
activities from the local governments should be pursued. This is especially true along
the areas of technology generation and dissemination/commercialization to address
prosperity, economic growth and development and social well-being.

The partnership arrangements, including funding support, with the private sector
to include private Universities and Colleges, shall also be explored to enhance
complementation of R&D programs and projects and save on costs.

2. Budgeting

a. Budget preparation and allocation

A budget preparation for R&D programs, projects and activities shall be done one year
in advance, usually late December or early January when the Department of Budget
and Management (DBM) issues a call. The annual budget preparation plan is made to
translate the strategic R&D plan into operational plans.

RESEARCH AND DEVELOPMENT SERVICES

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