Page 18 - 2022 Air Products - India Guide

Travel and
Table of Types of Travel and Human Employee Employee
Contents About Us Employment Leave Compensation Expenses Insurance Resources Welfare Conduct
Expenses

International Travel Bookings Flight/Hotel/ International Ticketing
Accommodations
• Post Manager’s approval, traveller to send mail to vendor with all the
Accommodations required details
• Traveller to access through CWT Online ticketing tool for ticketing,
• Post Manager’s approval, traveller to send mail to vendor with all the
accommodation and ground transportation
required details.
• Traveller to update all the required details in Concur/CWT portal
• Based on the location, list of hotels will be provided to traveller by
(i.e., Passport, Visa, CC, etc.) details for booking
admin/vendor, or if traveller has any suitable options, he/she can provide
• Traveller can even explore other options through domestic vendor
to admin/vendor for booking
(Air Products registered)
• Traveller to pay through CC at the time of check out if the booking
• Direct payment through CC by traveller on ticket booking
done through Air Products admin
• Traveller to request to read and understand all the clauses and terms
• If, booking through travel agent, the payment will be taken care by agent
mentioned on the ticket and airline rules to avoid any challenges, and
on traveller’s check out date. Traveller will receive the invoice along with
this is applicable for hotel booking as well
payment link for payment process from travel agent in 15 days of his/her
• Traveller will receive travel itinerary within 1 hr from CWT
return from travel
• If any queries or manual booking, traveller can reach the local Admin team
Visa Process International Travel – Payment Process

• Post Manager’s approval, traveller to send mail to admin/vendor with all
• Based on selected ticket option, payment automatically debited from
the required details.
traveller’s CC
• Admin to provide list of documents to traveller
• The above is applicable for air ticketing and ground transport at destination
• Employee to collate all the documents as per list
• Hotel expenses/accommodation can be paid at the time of check out
• Required documents from Air Products will be arranged by Admin
(expenses as per Air Products travel guidelines)
• After submission of soft copy of the list of documents, vendor will send
a filled draft visa application to employee for confirmation
• Upon traveller’s confirmation, vendor will file the application with fee
for visa
• Appointment will be provided with available option dates to employee
for confirmation
• The above is different from country to country
• Upon receipt of visa stamping, vendor will hand over the passport to
Air Products admin/employee

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