Page 17 - 2022 Air Products - India Guide

Travel and
Table of Types of Travel and Human Employee Employee
Contents About Us Employment Leave Compensation Expenses Insurance Resources Welfare Conduct
Expenses

TRAVEL & ACCOMMODATION

If your work requires you to travel for business, please ensure that you are Hotel Arrangement & Accommodations
familiar with the Corporate Travel Policy before travelling. The purpose
Employees must preferably make hotel reservations through the designated
of this policy is to provide employees with guidance related to travel and
travel services provider.
entertainment planning and expenses. It establishes responsibilities, use of
preferred service providers, authorization limits, use of the corporate card, Employees will be accommodated in Company-preferred hotels which will be
if applicable, expense reporting and Company reimbursement practices. reimbursed on actual. Any personal arrangement (if via the designated travel
All international or domestic travel must be routed through the local services provider is not possible) should be arranged within the entitlement
administration team. Please go through the link. limits. Upon check-in, travellers should always verify that the room rate is the

Domestic Travel and Accommodations rate confirmed on the itinerary. Quality and style of hotel shall be in line with
Air Products' fit for purpose requirements. All hotels should be secure and have
Domestic Flight good basic sanitation.

Air travel shall likely be the most optimum method of travel, although train may Domestic Travel – Payment Process
sometimes be appropriate. Use of cheaper, non-refundable fares shall be used
• Post employee’s travel, vendor will raise the invoice and share it with
with discretion and can result in cheaper costs if the trip is almost certain to
traveller within 15 days for payment process.
occur (occasional inability to use a non-refundable ticket normally balances the
• Traveller to follow up with vendor if invoice is not forwarded by vendor
savings when such a ticket can be usefully procured). Consumption of meals
within 15 days of return from travel.
on business travel is reimbursable based on actual receipts. Employees can hire
• Traveller to make all travel-related payment through Corporate Credit
Company authorized agencies or Ola/Uber car as feasible for pick up/drop from
Card (Payment Gateway: Either online link provided by vendor or vendor
airport/station. However, hiring of cars for overnight outstation duties is strictly
available at office help desk at Pune office).
not permitted.

• Post Manager’s approval, traveller to send mail to any of the following
vendors for travel booking with all the required details (e.g., Travel
destination/Sectors, Travel Date, Contact details)
• Based on the employee’s confirmation by selecting best economy option,
further booking will be done (e.g., Air Tickets, Hotel)

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