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Faculty of Engineering
4.3.2 Formal letters ( ةيمسرلا تاباطخلا)
Figure 28 A visual guide comparing the layout and structural components of formal and informal letters.
A formal letter is defined as a letter written for a professional setting that follows certain guidelines
and formats. It usually adheres to conventional standards and utilizes a ceremonious choice of
language that is appropriate for official correspondence.
A formal letter can be used in various scenarios that require communication with professional
contacts or authorities. For example, you can write formal letters in your workplace, such as to
your boss or people in HR, perhaps for topics like sick leaves or resignation letters.
You can also use formal letters to communicate with heads of other companies, such as to offer a
contract or renegotiate the terms of an existing agreement.
Another example is to communicate with your professor or principal. It can also be used to convey
information to authorities like your local police department, senator, or mayor.
These kinds of letters are not meant for personal contacts like friends or family.
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