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Faculty of Engineering
Formal letters are written using simple but structured sentences that deliver information in a
concise manner. They often convey important and serious pieces of information that need to be
recorded in a proper manner. This is why they are preferred over verbal conversations in
professional settings
.
4.3.2.1 Why Formal Letters Are Important?
• Strengthen Professional Communication
Figure 29 A mind map categorizing the various types and sub-types of formal letters
Formal letters allow you to communicate with your manager, colleagues, other companies, or
those in authoritative positions like government representatives. They act as official modes of
communication in formal situations.
• Serves as Legal Documentation
Formal letters act as official methods of communication as they are often inscribed with signatures
or even the stamps of the company letterhead.
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