Page 156 - PAM - PROOF

V 1.1 February 2024

Your Migrator will spend time with you as mutually agreed but there is likely to
come a point where he/she needs to leave you to work on your content as you
know the site and he/she doesn’t. The Migrator will check in with you at agreed
times to see how you are getting on and if you need help.

The website should not be published until all the webpages are complete. You
can take the site out of maintenance mode for a short time to demonstrate
content to committee, for instance, but it should be returned to maintenance
mode as soon as possible. After publishing, final checks should be made
including checking all links into and out of each webpage. This includes a
readability check using the preview facility to ensure the webpage is usable on a
desktop, tablet, or mobile device.

When you are satisfied that the u3a Siteworks site is ready to go live you need to
request the forwarding of the Site Builder u3a URL to the SiteWorks site if
applicable. Your Migrator will tell you how to do this. Site Builder support will be
responsible for forwarding the Site Builder URL. If your u3a owns its own domain
name then you will need to change the forwarding or ask the person responsible
for it in your u3a to do it. Between the two of you, you and the Migrator will
check that the site is accessible on all applicable URLs.
You will need to contact the Secretary for your u3a and arrange for them to
update the website URL on the Committee Details Portal (the same Portal where
SiteWorks T&Cs were signed), https://www.u3a.org.uk/committee-details-portal

Your Migrator will have a checklist that he/she will go through with you to ensure
that all tasks have been completed to mutual satisfaction. The Migrator will
ascertain if any further follow up is required and schedule this accordingly.

The site is then handed over to you on behalf of your u3a and the Migrator
ensures that you have access to the form to provide feedback about the entire
Training & Migration process (link below as well). He/she then signs off the
migration job on Open Project and Beacon.
Don’t forget to tell your committee about the new site and provide GLs with the
link to their own pages.

Note that after the site goes live you and any site editors or authors can work on
an offline version of any page. This could be helpful going forward when your
editors and authors are using the live site while still learning.

Ongoing Support
Once you have accepted your live site then the SiteWorks Migration support
team will bow out and move on to assist another u3a site with their migration.
From now onwards you have this workbook, the User Guides that expand on
more technical points, Help Desk, WordPress and SiteWorks forums, the
SiteWorks website, and so on, as well as support from the larger widespread
WordPress community and good old Google. Below is a list of where to find
these items.

Workbook for Web Managers Migrating to u3a SiteWorks Page 156