Page 49 - AYO Governance Manual Draft

Camps

The last camp AYO held was in 2011, before the first Europe tour. Best to have at least 3
nights. Rehearsal clusters or weekend workshops are more affordable and less hassle than 2
nights at a camp. Needs to be fully catered with bottomless tea/coffee.
Needs to have room for 50-60 people to live in. Sometimes MD lives in too - need separate
cottage/unit.

The ideal camp has
o 1 very large room for tutti rehearsal & 2 other halls/large rooms (incl. dining) and 3-4
smaller rooms for sectionals (can be bedrooms)
 if the camp does not have adequate facilities, research whether there are
community halls or a school nearby that can be hired
o A separate cottage for MD accommodation
o A beach/forest/shops nearby for group activities/exercise
o Isolation - so the rehearsals finishing at 10pm don't cause nuisance to neighbours

Need to prepare a camp schedule. Don't want to exhaust the players or else rehearsals
become unproductive. Template camp schedule:

WED THUR SAT
TUES FRI
8:15 AM Exercise Exercise Exercise Exercise

9:15 AM Arrive Breakfast Breakfast Breakfast Breakfast

10:00 AM

Rehearsal Rehearsal Rehearsal Rehearsal Rehearsal

1:00 PM
Lunch Lunch Lunch Lunch Lunch
2:00 PM
Break Break Break

3:00 PM Sectionals

4:00 PM Sectionals Sectionals Rehearsal
Break Rehearsal
5:00 PM

6:00 PM Dinner Dinner Dinner Dinner Clean Up
Break
7:30 PM

Sectionals
8:30 PM Rehearsal Rehearsal
Rehearsal

10:00 PM