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532 19 Writing Recommendation Reports

In most professional settings,
writers use letterhead stationery
for memos, but because the
writers are students, they de- Memo
cided to use plain stationery.
Date: December 14, 2011
Transmittal “letters” can be To: Dr. Jill Bremerton, Vice President for Student Affairs
presented as memos. Central Montana State University
From: Jeremy Elkins, Co-chair
The writers include their titles Eloise Carruthers, Co-chair
and that of their primary reader. Student Affairs Advisory Committee
This way, future readers will be Central Montana State University
able to more readily identify the Subject: Recommendation Report for Clicker Study at CMSU
reader and writers.
Attached is the report for our study, “Establishing Baseline Requirements for
The subject heading indicates
the subject of the report (the Adopting Clickers at CMSU: A Recommendation Report.” We completed the tasks
clicker study at CMSU) and the described in our proposal of October 6, 2011: familiarizing ourselves with clicker
purpose of the report (recom- use in higher education, assessing instructor and student attitudes toward clickers,
mendation report). and determining whether the current infrastructure of the large lecture halls on
campus would affect whether and how the university should pursue its feasibility
The purpose of the study. study.
Notice that the writers link the
recommendation report to To perform these tasks, we performed secondary and primary research. We studied
the proposal, giving them an the literature on clicker use, conducted interviews, and distributed questionnaires
opportunity to state the main to appropriate CMSU stakeholders. Then, we collected and analyzed our data and
tasks they carried out in the wrote the report.
study.
Our findings suggest that instructors probably will be very receptive to your
The methods the writers used to feasibility study. In addition, if CMSU adopts a formal policy of clicker use,
carry out the research. faculty will be positive about it — provided that the university chooses a good
clicker system and provides effective technical support. Further, we found that
The principal findings — the most CMSU students are willing to pay up to $40 for a clicker. The infrastructure
results and conclusions of the of our 17 large lecture halls presents no special difficulties for clicker use, provided
study. that we restrict our study to radio-frequency-based systems. Although an older
technology — infrared-based systems — offers cheaper clickers, it would require
upgrading the lecture halls with additional hardware. Further, we found that the
existing computer systems in the lecture halls include both Macs and PCs with
operating systems back to Windows XP. Any clicker system selected would need to
work with these operating systems.
The major recommendation. On the basis of these findings, we recommend that CMSU proceed with its
feasibility study of the costs and benefits of adopting a clicker policy on campus.
A polite offer to participate We appreciate the trust you have shown in inviting us to participate in the initial
further or to provide more stages of the feasibility study, and we would look forward to working with you on
information. other portions of the study. If you have any questions or comments, please contact
Jeremy Elkins at jelkins@cmsu.edu or at 444-3967.

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