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POLICY AND MECHANICS FOR THE CONVERSION OF UNPAID FACULTY OVERLOAD TO
VACATION LEAVE CREDITS

Legal Bases:

1) Omnibus Rules Implementing Book V of Executive Order No. 292
2) Approved under Board Res. No. 30, s. 2001 dtd. May 28,2001

Due to budgetary constraints, overload of faulty members teaching in the Graduate and
Undergraduate Programs are not always paid in full. Whatever amount is available is paid to
overload claims on a pro- rated basis.

In order to remedy the situation, the University hereby adopts the policy of converting the unpaid
balance of the faculty overload into vacation leave credits.

1.0 OBJECTIVES

To provide incentives to faculty members with overload who cannot be paid in full due to
budgetary limitations.

To properly compensate overload faculty with non- monetary benefits in case they could not be
paid either in full or in part due to budgetary constraints.

2.0 SCOPE

All faculty members teaching in the Graduate, Undergraduate, and High School with overload as
computed by the Workload Committee will be entitled to this benefit. The conversion will apply
only during academic terms when the allocated amount for honoraria in the University budget is
not enough to cover the claims for overload pay.

3.0 DEFINITION OF TERMS

3.1 Faculty Workload- the computed workload of the faculty from instruction and quasi-
teaching functions based on the University Workload Policy.
3.2 Overload/ Excess Workload- the excess of the total workload over the regular faculty
workload.
3.3 Leave Credit- the number of days resulting from the conversion of the unpaid overload
into leave credit.

4.0 MECHANISM OF CONVERSION

4.1 The workload is first computed and checked by the Workload Committee, which will
determine if a faculty member has an overload or excess workload. Only a maximum of
six (6) overload units or 108 hours per academic term will be allowed. Any excess of 6
overload units or 108 hours will be forfeited.
4.2 The overload pay/ honorarium is computed by the Accounting Office in accordance with
DBM rules using the data provided by the Workload Committee.

a) Computation of PHTR:
 Annual Salary x Degree Factor
(Doctoral= 0.0015; Masteral=0.0014; B.S.=0.000781)