Page 40 - Employee Handbook 4-1-2021

time of accrual, but in no event will be paid more than two (2) times the employee’s
yearly PTO allowance.

PTO Scheduling

Certain positions require a 30-day advance request for PTO scheduling. Check with
your supervisor to determine what PTO scheduling is required for your position.
Requests for incidental PTO (day of request) should be directed to a supervisor for day
of request approvals. Requests which are left on a voicemail are not “approved” but
are subject to supervisory approval. Requests will be reviewed and evaluated based
on a number of factors including:

• Business needs
• Staffing requirements
• Availability of PTO
Employees will not be allowed to have a negative PTO balance at anytime. If an
employee takes more PTO time than his/her yearly allowance, the employee will not be
paid for the difference. An employee who uses all of his/her allotted PTO for the year
and wishes to take off more time before the end of the year may request approval for
a personal, unpaid leave of absence (see Leaves of Absence). All PTO must be pre-
approved. PTO approval is subject to the discretion of Jones-Hamilton Co.

PTO Usage

Paid Time Off (PTO) is paid at the employee's base rate of pay at the time of usage. It
does not include overtime or any special forms of compensation such as incentives,
commissions, bonuses, or shift differentials.

Non –Exempt - Hourly
Non-exempt/hourly employees can take PTO in increments of no less than two
(2) hours, and no more than the number of regular hours worked in a single day
(8 hours, 12 hours). The amount of PTO should be reflected on the employee’s
time card.
Example:
▪ An employee works a 12-hour, three-day, workweek and takes 3 days off
in that workweek. The employee would use 36 hours of Paid Time Off.
▪ An employee works an 8-hour, five-day workweek, and takes 3 days off
within that workweek. The employee uses 24 hours of Paid Time Off.
Exempt- Salaried

Salaried exempt employees can schedule for a partial day of PTO (4 hours), for
payroll purposes. However, for attendance tracking, exempt employees should
document time away from the office by using the Absence Reporting Form
(ARF).

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