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REPRINTED COURTESY MOTOR VEHICLE DEALER BOARD

GUIDANCE

DOCUMENT RE:

EMAIL ADDRESSES

All Virginia Motor Vehicle Dealers tablished in the business name, not an have access to this email address for send-
are required to have an Internet individual. ing and receiving emails to the Board.
connection and email address at
their established place of business The ISP can provide Internet connections In summary there are three important
as of July 1, 2013. The purpose of through the following means. Although keynotes:
this legislation was to increase this list is not all inclusive, from studies 1. An Internet connection must be at
efficiencies, facilitate better presented to the Board, these are the most your established at your place of busi-
communication, and reduce common means for which dealers in Vir- ness and operating during your nor-
costs for all parties. ginia will be able to establish an Internet mal business hours.
connection with an ISP (broadband, wire- 2. If you decide your smartphone (mo-
In general, as defined, “Internet access” is less, watellite, cable, or dial-up). bile device) is how you will be com-
the means by which individual terminals, municating to the Board via the Inter-
computers, mobile devices, and local area When dealers have Internet service estab- net, the smartphone must be present
networks are connected to the global In- lished, dealers may use devices to connect (onsite) at the established place of
ternet. Basically, it is a source through to the Internet as a way of communicat- business during your normal business
which Internet users can access Internet ing to MVDB and DMV using a comput- hours. The smartphone account must
services. Internet access is usually sold er, tablet, smartphone (mobile) devices, be in the name of the dealership.
by Internet Service Providers (ISPs) that modem, and other wireless networking 3. Internet and email authentication:
use many different technologies offering a devices. a. The Board has the responsibility to
wide range of data rates to the end user. verify your Internet connection and
An email address identifies an email box your email address. This will nor-
Internet Service Providers (ISP) to estab- to which email messages are delivered. mally be done by your field repre-
lish the Internet connection: sentative.
• Dealers can choose the Internet ser- This official email address should be des- b. Go to our website mvdb.virginia.
vice provider (ISP) that will allow ignated as the business email address gov and sign up for the Dealer Talk
Internet connectivity within the deal- and NOT be identified to a specific indi- newsletter, using your “official”
er’s established place of business. The vidual/person. An example of a business dealer email.
Internet connectivity will be required “official” email address is MountainVal- c. Use the MVDB-10 form during li-
to communicate with the MVDB and leyCars@aol.com at the dealership. The cense renewal, or for any changes,
DMV electronically. The dealer must Board recommends you should not have to transmit to the Board the Deal-
establish the ISP account in the offi- an email address associated with an in- er’s “official” email.
cial business or trade as name of the dividual/employee such as jane.doe@aol.
dealership. Your ISP should be able to com, since a person may leave the dealer- For the entire July 1, 2013 guidance docu-
assist with establishing the business ship causing difficulty with communicat- ment, visit mvdb.virginia.gov/forms/files/
account for your dealership. ing to the Board and the dealer having to MVDB-49-46-2-1510.pdf. n
• For example, if you choose Verizon establish a new email address. Please note
FiOS, the Verizon account must be es- it is the dealer’s responsibility to always

THE VIRGINIA INDEPENDENT NEWS | SPRING 2018 | 9