Page 10 - MIADA-Q4 2023

How Auto Dealerships uto dealerships handle a

myriad of documents that
contain customers’ personal
Can Prevent Data Adata, extensive vehicle records,
transaction histories, and much more.
Therefore, auto dealerships should have
Breaches stringent security protocols in place to
protect such sensitive data. Data has to
be protected from potential breaches

and even internally from employees with
By Michelle Grondin, originating from external cyber criminals
Director of Sales, DealerDOCX malicious intent.

Implementing a robust document-
management system combined with tighter
security standards can help auto dealerships
ensure the highest levels of data protection.

SECURITY BENEFITS OF A
DOCUMENT-MANAGEMENT
SOLUTION
Document-management systems are
best known for capturing, digitizing,
and organizing documents in order to
help companies eliminate paper-based
workflows, automate tasks, manage content
lifecycles, and better govern records. A
strong document-management solution
can also provide numerous security
benefits:

• Controlled Document Sharing: With a
document management system in place,
you can easily store and share digitized
documents. The system also enables
you to control access to information.
Unlike paper documents, scanned files
can be accessed by everyone. You can
protect sensitive data by authorizing
only specific users to access and share
the documents among themselves.
• Limited File Access: Advanced features
like password protection and multifactor
access can enable you to control access
at both document and folder levels.
Not all employees need to have access
to all information. You can grant access
to users on a “need-to-know” basis.
Even the time period for accessing the
document can be controlled. Not just
that, you can also view an audit trail to
track who accessed a file, at what time,
and whether it was downloaded, edited
or distributed.

10 | MSIADA MISSISSIPPI DEALER Q4 2023