Page 92 - AREA 10_PPP

PROGRAM PERFORMANCE PROFILE

Claim for refund of paid deposit must be supported with authenticated
copy of graduation clearance, if the reason is graduating in the University
and/or authenticated copy of “Honorable Dismissal” if the reason is transfer to
another school.
The Accounting Section shall evaluate the application filed by the
students. If found in order, approval shall be made by the Accountant.
Otherwise, the application should be returned to the student, through the
Office of the Student Affairs, with notation as to the reason for disapproval.
Upon approval, the Accounting Section shall prepare the corresponding
disbursement voucher for processing. As much as possible, refund of student
fees should be in payroll form and to be paid in cash.
A student / group of students intending to donate their paid deposit to
the University shall execute a “waiver” or “Deed of Donation” specifying the
purpose for which the donated amount shall be utilized.
Complete/updated records of refund made every semester shall be
maintained in the Accounting Section for reference and other purposes.

Refund of fees paid directly to the Office of Student Affairs shall be
governed by a set of separate rules to be prepared by the same office.

h. Issuing of Grades to Students without Examination Permit* (BOR Res.
No. 73, s 2003 December 03, 2003)

• Faculty members shall sign the examination permits of the students
during the final examination. Students who have no permits shall be
allowed to take the examination but the faculty member should see to it
that he/she has properly recorded the names of these students.

• The names of students without examination permits shall be
printed/written below the grading sheet and shall be labeled “GRADES
WITHHELD” written in red ink with no credit units equivalent under the
column “Credit” until such time that the students are able to present their
examination permits shall the word “no exam permit” be replaced stating
therein the OR # presented by the students. The class cards shall be kept
by the concerned faculty member while the students are not yet cleared.

• The University Registrar’s Office shall then issue a Certification of Grades
upon clearing. The students should present the Certificate to the faculty
member(s) concerned before issuing their class cards and to their
Registration Adviser(s) for posting of grades. The University Registrar’s
Office shall also provide the College Registrar(s) concerned with the list of
students who were cleared from their obligations for consistency in
recording.
• If the faculty member concerned is (not anymore) no longer connected with
the University, he/she shall entrust the undistributed class cards to the
College Registrar.

Area X: Administration