Page 15 - Library Manual

CvSU Library Manual of Operations

Reports to: In-Charge of Technical Services and E-Library
Section

Article 4. Secretary

The secretary directly reports to the University Librarian and
performs the following:

a. Prepares documents needed for procurement of library
materials, supplies, furniture, equipment etc.;
b. Submits documents for approval to its respective offices;
c. Follows up papers on-process for approval;
d. Prepares letters related to library’s administrative requests;
e. Maintains documents related to Human Resource concerns
of the library employees (Accomplishment Reports,
Employee’s Hiring Documents, etc.);
f. Logs/records outgoing documents;
g. Answers library phone calls;
h. Assists in charging and discharging of books;
i. Assists shelving and shelf reading of books;
j. Provides reference assistance to library users; and
k. Performs other related duties which may be assigned by
higher authorities.

Article 5. Public Information Officer

The public information officer directly reports to the
University Librarian and performs the following:

a. Answers queries regarding library services, resources and
operations, etc.;
b. Ensures that the following forms are available at the Public
Information Desk:
 Client Rater Form
 Logbook for Library Users (Faculty, Students,
Extended Users, and Visitors)
 Receiving Logbook for Library Newsletter
 Receiving Logbook for Library Brochure
c. Photocopies and disseminates library leaflets, brochures,
newsletters, etc.;
d. Monitors and prepares the following statistical records;
 Library Users
 Repaired Books
 Summary of Disseminated Library Newsletter

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