Page 42 - GreenPoint Ag Employee Handbook 8-22-22

GreenPoint Ag Employee Handbook

• The manager or employee who has influence or control over the other's conditions of
employment has an obligation to immediately notify their relationship to their manager and
Human Resources.
• The other employee involved in the relationship also needs to disclose the relationship to their
manager and Human Resources.

Any relationship that interferes with the company culture of teamwork, the harmonious work
environment, or the productivity of employees, will be addressed.
This is a pertinent place to be reminded of the GreenPoint Ag policy against sexual harassment. It is
important employees make it clear to the other party when a mutual relationship is no longer desired;
and both persons must be careful to respect the boundaries set by the other person. Unwanted
romantic advances could rise to the level of sexual harassment, which is explicitly prohibited by
GreenPoint Ag.
It is natural that people may have different definitions and understandings of what constitutes a close
relationship, a friendship, or romantic involvement. Consequently, if you have questions or need
clarification, contact Human Resources.

Travel
Many of us at GreenPoint Ag travel as a part of our job responsibilities. We expect each of you to
practice safe driving and other safety practices when traveling. We also expect you to use reasonable
judgment when determining the amount that should be spent on travel expenses.
Expenses for actual and reasonable travel costs such as transportation costs (airfare, mileage, hotel,
road, etc.), baggage fees, public transportation, parking, lodging, tips, and reasonable personal meal
expenses are reimbursable. When travel is completed, you should submit completed travel expense
reports with receipts monthly via Concur.

If you are required to travel for work, GreenPoint Ag will reimburse for travel expenses, including:
• The cost of travel to and from the airport, including parking expenses and tolls;
• The cost of airline tickets (coach class);
• The cost of a rental car for those of you who do not participate in a company vehicle program;
• The current IRS reimbursement rate for mileage driven in personal cars for anyone outside of
the company vehicle program;
• The cost of lodging – you should select moderately priced lodging if possible; and
• The cost of meals and other incidental expenses.
The procedures above need to be followed to have expenses reimbursed.

Mileage Reimbursement
Employees who use their own vehicle for GreenPoint Ag business will be reimbursed at the current IRS
rate. Employees are not entitled to separate reimbursement for gas, maintenance, insurance, or other
vehicle-related expenses – the reimbursement rate above is intended to encompass all these expenses.

Before using a personal vehicle for work purposes, you must demonstrate you have a valid driver’s
license and adequate insurance coverage.

September 2022 Page 41