Page 163 - ADMINISTRATIVE MANUAL

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to be post-qualified it shall be considered the Lowest Calculated Responsive Bid and the
contract shall be awarded to the bidder.

Bid shall be determined in two steps:
➢ The detailed evaluation of the financial component of the bids, to establish the
correct calculated prices of bids; and
➢ The ranking of the total bid prices as so calculated from the lowest to the highest.
The bid with the lowest price shall be identified as the Lowest Calculated Bid.

Members of the BAC, including its staff and personnel, as well as its Secretariat, and TWG,
are prohibited from making or accepting any kind of communication with any bidder
regarding the evaluation of their bids until the issuance of the Notice of Award, unless
otherwise allowed in this IRR. The entire evaluation process shall be completed in not more
that fifteen (15) days for the procurement of goods and infrastructure projects from the
deadline for the receipt of proposals.

Ceiling of Bid Prices

The approved budget for the contract under bidding shall be the upper limit or ceiling for
acceptable bid prices. If a bid price, as evaluated and calculated in accordance with this IRR,
is higher than the approved budget for the contract under bidding, the bidder submitting the
same shall be automatically disqualified. There shall be no lower limit or floor on the amount
of the award.

Detailed Evaluation of Bids

To determine the Lowest Calculated Bid, the BAC shall immediately conduct a detailed
evaluation of all bids rated “passed” using a non-discretionary criteria, which shall include a
consideration of the following:

a) The bid must be complete. Bids not addressing or providing all of the required items
in the bidding documents including, where applicable, bill quantities, shall be
considered non-responsive, but specifying a “0” (zero) for the said item would mean
that its being offered for free for the government; and
b) Minor arithmetical corrections to consider computational errors, omissions and
discounts if allowed in the bidding documents to enable proper comparison of all
eligible bids. Any adjustment shall be calculated in monetary terms to determined the
calculated prices.

In the evaluation of bids under existing and future foreign loan agreements where tax and/or
non-tax privileges have been granted, the BAC shall evaluate all bids on an equal footing to
ensure fair and competitive bid evaluation. For this purpose, all bidders shall be required to
include the cost of all taxes, such as, but not limited to, value added tax (VAT), income tax,
local taxes and other fiscal levies and duties which shall be itemized in the bid form and
reflected in the detailed estimates. Such bids, including said taxes, shall be the basis for bid
evaluation and comparison.

In case of discrepancies between: (a) bid prices in figures and in words, the latter shall
prevail; (b) total prices and unit prices, the latter shall prevail; (c) unit cost in the detailed
estimates and unit cost in the bill of quantities, the latter shall prevail.

Ranking of Total Bid Prices

Based on the detailed evaluation of bids, those that comply with the above-mentioned
requirements shall be ranked in the ascending order of their total calculated bid prices, as