Page 49 - English for Librarians

How to say it?

Elaborating Standard Operating Procedures

Introducing the purpose or relevance of a procedure:
• “Let me walk you through the standard procedure for…”
• “Here is how we usually handle [task] in the library.”
• “According to our library SOP, this is what you should do when…”
• “The procedure ensures that everyone can use the facility fairly and efficiently.”
• “This is the general process we follow to…”
• “Please note that we have specific steps for using [facility/service].”
• “Our library has a set of guidelines to ensure everything runs smoothly.”

Sequencing Steps in a clear logical order:
• “First/to begin, you need to…”
• “Then, please proceed to…”
• “After that, make sure you…”
• “Finally, don’t forget to…”
• “Once you’ve completed that step, you can…”
• “Before continuing, make sure you…”
• “The next step is to…”
• “At the end of the process, you’ll receive…”

Informing Requirements:
• “You’ll need to bring your student ID to…”
• “Make sure to log in with your library account before…”
• “A valid university email is required to access…”
• “Please submit the form at least [time] in advance.”
• “Advance booking is required for…”
• “It’s important to …”

Giving Warnings or Prohibitions:
• “Please do not leave your belongings unattended.”
• “Eating and drinking are not allowed in this area.”
• “Be sure not to exceed the borrowing limit.”
• “Late returns may result in fines.”
• “If you fail to follow the rules, access may be restricted.”
• “Please keep in mind that smoking is forbidden in the library area.”

pg. 42