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C. Listening

Summarizing for Business Reports
.

In this section, we’ll explore deeper into the skill of summarizing for business reports and
executive summaries. Summarizing is a crucial skill for condensing complex information into concise,
digestible formats, making it easier for stakeholders to grasp key insights quickly and efficiently.

In this exercise, you will listen to a monologue from an expert in business discussing

key language tips and strategies for writing a good summary. As you listen, fill in the

blanks in the provided text with the appropriate words or phrases to complete the
monologue accurately. This will help you better understand and apply these essential
strategies in your own business writing.

Language Tips and Strategies for Writing a Good Summary:

1. ___________________: Before writing your summary, carefully review the
___________________, ___________________, and ___________________ of the business

report. Identify the most ___________________ that need to be communicated to your audience.
2. ___________________: Aim to convey the essential information in ___________________. Avoid

unnecessary details and focus on ___________________ of each section of the report.
3. ___________________: Write in clear, straightforward language that is easy to understand. Avoid

___________________or ___________________that may confuse readers.
4. ___________________: Present the information objectively, without bias or

___________________. Stick to the facts and avoid ___________________ or judgments.
5. ___________________: Organize your summary in a logical and coherent manner, following the

structure of the original report. Typically, a summary should include an ___________________ of
the main findings, key conclusions, and actionable recommendations.

Example of a Good Summary: Example of a Bad Summary:
Title: Quarterly Sales Report Summary Title: Quarterly Sales Report Recap

Overview: Overview:
The quarterly sales report highlights key performance The quarterly sales report provides an overview of the
metrics and trends for the fiscal quarter, providing company’s sales performance for the fiscal quarter,
insights into revenue growth, market share, and highlighting revenue trends and customer acquisition
customer acquisition strategies. strategies.

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English for Executive Administrative Assistant