Page 331 - Tech handbook 2019 rev 6 whyperlinks

Project Management

Project Handover Meeting is initiated by sales and introduction of Project Manager to the customer during initial Project timeline
meeting customer.

PROJECT MANAGER
• Coordinate with parts manager with placing the order for the block with the factory
• Coordinate with Admin for invoicing of agreement price, block delivery and other items
• Contract review to define scope and what’s not included
o Request additional Scope quotes from sales
• Define subcontractor requirements, gather vendor quotes, select and coordinate deliverables
• Coordinate with factory on pre-project planning, shipment, etc and contract APMC & Penn engineering to review all old vs.
new documentation.
• Arrange commissioning &wiring point to point and any other technical preparation for project execution.
• Communicate with customer
o Confirm maintenance dates and rough timeline
o Coordinate pre-planning meetings & and Weekly calls for status updates
o Provide pre-commissioning check list. Communicate with customer the 3 weeks’ notice requirement for having
Commissioning Engineer on site [specifically in the case where others are performing the work]. Provide them a
checklist and form to sign that includes date they request our commissioning engineer on site.
o Define how long (days) we have to complete the work and number of labor hours included in costing of Offer
o Inform customer what is needed to complete the work but not included in our scope of supply
 Work with service manager to get quote and approval from the customer
 Coordinate work order creation for customers responsibilities
• Provide instructions to Parts Manager (form) for coordination of shipping from factory and return of core
o Notify Parts Manager when parts due on site and to have Parts consolidated in Bristol office
o Block to site.
o Direct timing of Core return and communicate with Customer, Parts Manager and Service Manager.
• Review complete work orders for agreement and customer responsibilities, prior to invoicing.

ADMINISTRATOR
• Complete invoicing according to the agreement percentages in the Overhaul Agreement
• Open work order for block order
• Closing block work order when delivered on site.
• Open a work order for labor to swap block
• Open work order for customer responsibility items
• Close work order for labor when complete
• Close work order for customer responsibilities when complete

PARTS MANAGER
• Coordination of shipping from factory
• Develop Parts list with Service Manager compiling complete parts orders for both customer and NES/WES responsibilities
o Double check Spatsl for installation to ensure any unique parts are accounted for.
• Order / Track / Check received parts. Consolidate in Bristol.
o Ensure parts are staged and ready for delivery in time for planned arrival on-site.
• Send out parts to job set.
• Coordination of return of Core to the factory.

PRODUCT SUPPORT MANAGER
• Confirm acceptance of the terms and conditions in the Overhaul contract
o Ensure INCOTERMS 2010 defined properly in contract with GE and with customer.
o Confirm customer understands their responsibility as per INCOTERMS defined.