Page 6 - Covid-19 Vaccine Clinic

SMH COVID-19 Vaccine Clinic: Registration

Responsibilities:
1) Screen all patients in accordance with COVID-19 screening questions.
2) Confirm patient has schedule appointment.
3) Register the patient, using the COVax program
4) Monitor and maintain flow into the vaccination clinic.
5) Support the Check-out process of clinic (when required)

PPE: surgical mask

Role Description:
1. Screen for COVID-19 as per Ministry of Health COVID-19 vaccine consent form.
• If patient screens positive (e.g. answers yes to any screening question), ask them to
discuss with their employer about how to re-schedule their appointment. Direct

them to exit through the revolving door.
2. Have patient place OHIP/Insurance card and or other identification card on tray face

up and bring the tray into registration booth.
3. Search patient, using the COVax program on the iPad using the “Client Search” tab
using the patient’s name, DOB and OHIP number (where applicable)
a. If patient has been pre-populated in the portal, their information will appear.
i. Confirm address and OHIP/Insurance card.

ii. Select “Check In”.
iii. Read aloud the two paragraphs regarding disclosure of information
(this is also posted on registration booth for patient to read).
iv. Enter patient email or cell phone into the system and click “Finish”
b. If patient has not been pre-populated in the portal; enter demographics
(including first & last name, DOB and where they are coming from) as a new
patient.
i. Enter address and OHIP/Insurance card.

ii. Select “Check In”.
iii. Read aloud the two paragraphs regarding disclosure of information
(this is also posted on registration booth for patient to read).
iv. Enter patient email or cell phone into the system and click “Finish”
4. Return OHIP/Insurance card to patient on tray. Ask patient if they received and
read Consent form and Vaccine Information form that were sent electronically
with the appointment booking.

Version: December 30, 2020