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necessary. A quorum of the committee shall consist of majority of all its members holding office
at the time of the meeting.

Description of the Head Librarian in terms of Qualifications, Supervisory Functions and
Participation in Academic and Administrative Activities of the Institution

The head librarian is a graduate of Bachelor of Arts major in Library Science major in
Library Science and a holder of Masters in library and Information Science (MLIS). As a licensed
librarian, she has been practicing her profession for 23 years. She empowers herself through
attendance to and participation in relevant trainings/conferences/for/workshops related to library
and information management.

The head librarian assumes overall management of the campus library. Technical
assistance and supervision is also extended to the colleges/department reading resources centers.
She is directly in-charge of the acquisition Unit of the library. Under her supervision are the
Cataloguing and Classification librarian and the head of the Readers Services Unit who handles
the staff in-charge of all front-line service sections. She regularly improves the efficiency and
effectiveness of the personnel under her department for optimum productivity.

Inherent in her functions is the coordination with the DSSD director and college Deans for
the conduct of orientation on library use. She also collates book requisition of the different faculty
members of the university. She takes charge in the dissemination and implementation of library
policies.

The head librarian sits a member of the University Library Committee and the
Administrative Council (ADCO). The administrative Council of the University is tasked to review
and recommend to the Board the policies governing the administration, management and
development of the university for appropriate action. She also participates in all activities of the
institution and accepts work assignments as requested by higher officials.

Policies and procedures on the administration of the Library

A Library manual covers the internal administration and operational procedures of the
library. It is a source of information, a constitution which lists all departments, sections and their
functions, processes and policies within the library. It has undergone a validation process before it
was finally accepted as policy document.

The outline of the policies and procedures ensure that all the professional and
paraprofessional members of the library staff are aware of the day activities in their departments
enabling them to perform their jobs according to the accepted standards of IFSU Library. This
written policy manual serves to answer questions pertaining to administrative, readers and
technical services of the library. The manual is envisioned to serve as an important record for
decision making, a tool for communicating with in the academic community and an instrument for
indoctrinating new members of the library staff.