Page 41 - WCPP Annual Report 2021-22_Draft #7.6.2

Annual Report for the 2021/22 Financial Year
Vote 2: Western Cape Provincial Parliament
Part B: Performance Information

Internships
The WCPP internship programme is part of the HR strategic trajectory to ensure that the
organisation is established as a hub for continuous learning and opportunity for unemployed

graduates. The WCPP is exploring a three-pronged approach to internships, viz., to recruit interns for

assignment to the Legal and Research sections within WCPP to enable the provision of proactive

support to Committees in these disciplines as well as to explore the possibility of augmentation of
the Secretarial Allowance to provide additional support to political parties for their Legal and/or
Research needs. In addition to these options, the WCPP is looking to leverage off its partnerships
with Institutions of Higher Learning so that we are able to expand on the pool of researchers who
could provide direct and in-depth research and analysis to the various portfolio committees, utilising
the acumen of post graduate students. The suggested three-pronged approach coupled with the
broader capability input / feedback from Chairpersons will assist in achieving service satisfaction and
meeting client expectations.

Information Technology and Digital Services (ITDS)

Enterprise Resource Planning (Technical Support to various projects)
ITDS provided support for the SAGE 300 project. In this regard, it facilitated the service procurement,
the technical scope of the “as-is” and “to-be” processes, as well as the technical input to the Project
Initiation Document (PID).

ITDS further provided critical support for the Procurement Requisition Module Project. This project
provides line of sight on the status of procurement. The final solution is intended to track invoices
and associated payments timeously and provide alerts pertaining to payment timeframes and
processing. At the end of the period under review, the project was at the User Acceptance and
testing (UAT) phase.

A Document Management Solution linking the financial transactions in the ERP database with
unstructured electronic documents, Docuvision, was launched during the year. The business value
will be derived from improved oversight of structured and unstructured financial data. The enabling
of workflow with line functions and search functionality will simplify the discovery of document
packs for audit purposes. The project will be completed in the 2022/23 financial year.

Custom Application Development included Organisational Performance Tracking and Measurement
System (OPTaMes version 1.6.8): The Manager ITDS provided further enhancement to the in-house
performance management system. This included the automation of the manual Quarterly
Performance Reports, senior management signatures and a monitoring dashboard.

Management of House Papers App
An internal prototype was developed for the management of the papers of the house. The system
allows for improved document automation using the SharePoint mobile application. This enables
Members to access various key documents. Further enhancements are planned once the prototype
is adopted and historical data capturing is completed.

Annual Report for 2021/22 Financial Year Page 34