Page 43 - WCPP Annual Report 2021-22_Draft #7.6.2

Annual Report for the 2021/22 Financial Year
Vote 2: Western Cape Provincial Parliament
Part B: Performance Information

Sign language interpreting has also become a permanent feature of House Sittings. This is in keeping
with current practice to ensure accessibility to important debates and deliberations for all citizens of
the province. Sign language interpreters, similar to language interpreters, alternate every 30 mins to
ensure accurate and simultaneous interpreting is continuously provided. WCPP has also extended
sign language interpreting services to Committee meetings. The service is being increasingly
requested by more committees; particularly when there is broader public participation and
engagement.

Knowledge Management (KM)
KM at WCPP is regarded as being vital in supporting the WCPP modernisation strategy. KM initiatives
will aim to enhance and facilitate learning across the institution as well as achieve operational
efficiencies by making critical knowledge and information available and easily accessible.

The WCPP Knowledge Management Methodology and Governance Framework was approved and
adopted during the period under review. This framework documents provides proposed guidelines
of how the WCPP KM strategic Framework will be implemented. The appointment of the Senior
Officer: KM Services in February 2022 further demonstrates WCPP’s commitment to ensuring KM
implementation is adequately supported.
Records Management
Records management is primarily responsible for ensuring the safe-keeping and accessibility of all
official WCPP records.
A comprehensive audit was conducted by Corporate Assurance Services: Internal Audit division at
the Department of the Premier during the period under review.
Records Management has subsequently updated its Records Management Policy based on these
findings. This includes making provision for records management practices to accommodate
requirements of the POPI Act.

A number of awareness sessions and internal records inspections were conducted during the period
under review. Ongoing challenges within Records Management included maintenance of WCPP’s E-
filing system; storage space for registry; and messenger services for registry. These will, however, be
addressed to ensure compliance with WCPP Records Management policy framework and Western
Cape Archival and Records Management Services requirements. Other related activities include
revising and updating the WCPP File Plan, Records Control Schedule as well as the Registry Procedure
Manual to be consistent with current regulations and practice.

Information Services

Research Services
Research Services continued to provide traditional research support to committees, individual
Members as well as ExCo. The following are some of the research outputs produced during the
period under review:
• Papers on Gender Based Budgeting; Gender Pay Gap and Women in Science, Technology,
Engineering and Mathematics for the WCPP Women’s’ Parliament
• Procedures and Timelines for Public Participation during a Money Bills Amendment Process
• Land Invasion & Prevention of Illegal Eviction from and Unlawful Occupation of Land Act
• Case Studies on Agricultural Sector Responses to Climate Change
• Housing Policy in California
• Fact Sheets
• Stakeholder Lists
• Profiles for Cluster Visit Weeks

Annual Report for 2021/22 Financial Year Page 36