Page 16 - Jostens Yearbook_Adviser Guide

IN A MINUTE

SETTING EXPECTATIONS
TEAMWORK: FIRST DAY
LETTER TO STAFF SURVIVAL GUIDE ACTIVITY
1.2 EXPECTATIONS Staff Yearbook WELCOME TO THE YEARBOOK STAFF! On the first day students are given a goodie

Yearbook
Year
responsibility of accurately covering the school year, as well as creating a
School As the sole historians for the school, yearbook members bear the
contemporary publication that will be enjoyable and relevant to our bag with a variety of items, from a band-aid to
Contact info: community for years to come.
Jane Smith
123 Main Street
Everywhere, MN 55555 CLASS STRUCTURE
Room 123 For the first three to four weeks, students will learn the requirements of jigsaw puzzle piece—it is their Yearbook Staff
(000)000-0000 publication: design, photography, writing, project management. Production and
leadership roles will be assigned during that time.
jane.smith@school.edu Once roles are assigned, student will have individual responsibilities related to Survival Bag. They are instructed to go through
Starting on the right foot involves careful planning for your www.school.edu their job; however, some whole-team responsibilities will remain, including:

photograph, “on-location” reporting
•

participation in team meetings
•
theme development, publication planning, brainstorming
Supplies needed: • • POLICIES AND PROCEDURES each item in small groups, and determine how
fundraising: sales and donation drives
• Pens/pencils/Sharpie
team building activities
•
first class or meeting. Consider the message you want to • Equipment contract *Every effort has been made to provide students with technology that allows them to work it is symbolic of the work they will be doing

workdays*
•
• Student contract
• Headphones
from home. However, at deadline time, there may be evening and weekend work time.
This time is valuable for production as well as team morale. Yearbook staff should plan

Supplies provided Yearbook Staff 20XX-XX – Policies and procedures for this year
• Staff manual
accordingly when weekend workdays are scheduled. PLAGIARISM_______
ASSIGNMENTS & GRADING ______
send to your students. What are the values of your program? Office Hours quizzes, tests, projects, writing and production. Students Students must create their own work. Copying as part of yearbook staff. Their comments are

Assessment methods may include participation,
CLASSROOM RULES

materials, ideas, words or phrases will not be tolerated.

Be respectful of each other, yourself, materials, our work and equipment.

•
will receive both individual and team grades.
Be an active listener and contributor. Students are required to cite any references or

•
Stay on task and work during class time. resources used. Use of copyrighted music or images is
•
ASSIGNMENTS_______
12:00p – 1:00p For the majority of the school year, our class functions not allowed. shared as a whole class.
Clean up after yourself. Items left behind may be tossed.
•
under a workshop model. You may have different roles

Organization. Excellence. Teamwork. Fun. School Pride. class. Be sure you understand what is expected of you CLASSROOM COMPUTERS ______
No food or drink at computers.
•
and therefore different deadlines than other members of

Students are not assigned to a particular workstation;
SOME SPECIFICS ABOUT OUR BOOK
however, the adviser may recommend that page teams
and in particular, when work is due.
X
•
X
proximity. Be careful not to save anything to a computer
•
You are part of a team. Remember that others rely on
you being present and following through on your or staff members with similar job roles work in close The following is a list of items and possible
X
•
desktop, as these are shared equipment and files may
Professionalism. Structure your first-day plan according to your commitments. Show courtesy. get deleted.
•
X

DEADLINES_______
The computers are equipped with all software that you

need. Do not download anything to the computers
Deadlines are extremely important. Failure to meet
Note: A successful program requires the commitment of each staff member to our
team and the work we are doing. If a student does not meet expectations,
each class period an assignment is late.
deadlines costs us money. Points may be deducted for without permission. This includes games. Classroom meanings that might be included:
computers may not be used to play games.
appropriate action will be taken. Continued failure to meet expectations and

program’s values, remembering that the best way to teach a For planned absences, please contact the adviser or EQUIPMENT USE_______
responsibilities may result in dismissal from the staff.
editor so deadlines can still be met.
During class, please take care of equipment and put it

back when you are done. When equipment is borrowed
for use at any time other than class, it must be signed
AFTER SCHOOL WORK_______

Students should prepare for occasional after-hours work
completed Equipment Contract on file.
to cover stories and meet deadlines (early mornings, out. Students wishing to use equipment must have a ■ ERASER: it is okay to make mistakes,

evenings, weekends, etc.). The commitment to meeting
value is to model it yourself. good time-management, and from time-to-time, give CELL PHONES_______ just fix them
deadlines means the student must be able to exercise
© 2018 by Jostens, Inc. All Rights Reserved.
Under most circumstances, cell phones are not needed
priority to their yearbook responsibilities over other non-
in class. Please keep them in your backpacks.

essential outside activities.

Communication is key to the success of our publication
LEAVING THE ROOM_______ COMMUNICATION_______
Students should obtain permission and sign out when and to meeting deadlines. The staff uses a variety of
leaving the classroom, whether it is to use the restroom online communication tools. Students are expected to ■
:
maintain and check their school email account at
or to conduct relevant interviews/research. Yearbook
staff members who misuse their position to visit friends least once daily. PLAYING CARD all part of the same team
or disrupt other classes may be removed.

ORGANIZATION and courteous. Classroom interruptions should be PICTURE FILES_______

All digital photos are saved in subject folders on one of
When you are running errands for yearbook, be quick
two external hard drives. They are property of the
yearbook staff and are not to be shared on personal
consolidate materials with other groups before leaving.
limited to one per class. Please make sure you social media. No photos are ever to be deleted ■

without prior approval.
WHEN INTERVIEWING STUDENTS: PUZZLE : every student matters when putting
1. Ask if it’s a good time to interview. FUNDRAISING AND SALES_______
A staff manual is an inexpensive, yet effective, way to 2. (Note: if the teacher says no, ask when is a All staff members are expected to help with the financial together a yearbook
better time for you to return.)
success of the yearbook including: promotion, book
Explain that you only need the student for 2-5
sales, advertising, donations and other fundraisers.
3. minutes. (In the hall, to limit disruption.)
Thank the teacher and student.
instill a sense of organization in your staff. The manual

discussed later in this chapter contains the required © 2018 by Jostens, Inc. All Rights Reserved. ■ MINI NOTEBOOK: every student is a reporter

communications, and important instructional resources. ■ PENCIL: every student is a writer
PROFESSIONALISM ROLES AND LEADERSHIP ■ PURPLE PEN: every student edits

Yearbook Staff 20XX-XX
■
Clear communication of roles and responsibilities allows The yearbook is a complete student-produced LEADERSHIP POSITIONS PHOTO SLIDE : every student is a photographer
publication. From ideas to photographs, the work
Leadership positions are available on the yearbook
should be that of the students on the yearbook
staff. Students interested in taking on a leadership
staff or in the Journalism program (with few role should speak with the adviser and/or indicate
the adviser to convey rules for behavior, standards for exceptions). EDITOR-IN-CHIEF (1) ■ CRAYON yearbook design is an art
their interest when applying for their yearbook role.

There are four key ways to contribute to our
:
• Manages yearbook staff; leads staff meetings
yearbook’s production. And while many staff
work ethic, and procedures for equipment. It creates an members may function in one role all year, most • Trains and coaches staff
staff members will take on a variety of roles and
• Works with adviser to assign jobs and recruit
responsibilities to ensure that work gets done and
• Maintains production schedule, project board
and page ladder
deadlines are met.

• Reviews all pages before submission
environment of structure and professionalism. Forms Students will work in production teams and will DESIGN EDITOR (1) ■ RED PEN : it’s easier to be critical than kind.
ultimately be responsible for distributing tasks
equitably among their team. Teams will be
• Builds mod layouts and page templates
like an Expectations Contract found in this sections and assigned by the adviser by the fourth week of • Trains staff on design software Aim for helpful critique
• Creates style guide for design consistency
school and will be based on ability, student interest
• Reviews all page design elements
and commitment.
EXPECTATIONS CONTRACT

The four basic areas of work on yearbook staff are: before submission
an Equipment Check Out Contract found in chapter 5, PHOTOGRAPHY/REPORTING COPY EDITOR (1) ■
• Establishes a style-guide for all written material

• Suggests coverage ideas to designers
The most outgoing members of our team. They
Yearbook Staff 20XX-XX
and photographers
attend school events and/or classes to interview
should be signed by both parent and student and further and take photographs. They must be available • Compares copy for repetitiveness A FIREBALL CANDY: deadlines are difficult,

and inconsistency
after school to attend a variety of functions.
To create the best working relationship, it is important that we all agree on expectations, including those in
• Proofreads all copy before pages are due
Photographers are responsible for reviewing and
the Policies and Procedures handout. Please review and initial that you agree, sign and return.
rating their work and writing captions. PHOTO EDITOR (2) but eventually sweet

convey professionalism. LITERARY PARENT CONTRACT • Works w/editors to determine photo needs
• Posts assignments to the photo calendar
Staff writers drive the direction of our publication. child will need to devote time outside of class toward the completion of assigned tasks,
______ I understand that my
They determine the subject matter, coming up with • Ensures same photo isn’t run twice
which may require transportation to and from a destination, after school and on weekends.
compelling angles for the stories they compose. • Monitors how images are uploaded and named

______ I understand that my child will be working with expensive, specialized equipment
As proofreaders and editors, they have the final • Manages and maintains photo equipment and supplies and will be held
:
responsible for any damage and/or loss due to my child’s negligence.
eyes on every page in the book. and supplies ■ A CHOCOLATE final product is sweet,

FUN DESIGN possible since we still must meet all deadlines.
MANAGING/BUSINESS EDITOR (2)
______ I understand that if my child is going to be absent, he/she needs to contact the publications adviser as soon as
• Assigns work to photographers,

They make us look good. Designers work closely
reporters, designers
with design programs to create the original,
______ I understand that my child is expected to communicate with classmates and the adviser electronically.
• Manages photo assignment calendar
They may also receive electronic reminders and have their work posted to our publication social media
eye-catching layouts. They look at typography,
network(s): Twitter, Facebook or Instagram.
color and graphics to implement the overall theme • Sets up photo assignment reminders celebrate victories

• Helps coordinate portrait and club picture days
of our yearbook. ______ I understand that because we are creating a book that will be seen by the public, ethics are imperative.
• Maintains Facebook, Twitter and
SALES/MARKETING Plagiarism, copyright infringement, and insulting photos or text in the yearbook will not be tolerated and may result
Instagram accounts
in a lower grade or removal from staff.
Rather than using first-day meeting time to review They keep us in business. The marketing team • Creates surveys and reviews data ■ GUM: we stick together

• Prepares contest entries/critiques
generates publicity and sales—which includes

everything from advertising, to processing orders, • Organizes book sales and additional fundraising

Parent’s signature

Date
• Prepares deposits and writes receipts
to soliciting patrons. They maintain the public

rules and policies, include the bulk of the nuts and face of our business via our website and social • Manages patron contributions

media networks.

STAFF MEMBER CONTRACT ■
© 2018 by Jostens, Inc. All Rights Reserved.
bolts in the staff manual for students to read at home. tasks by deadline. I commit myself to making those times available. BALLOON: we keep things light
______ I have been made fully aware that I may be asked to devote outside time in order to complete assigned

______ I understand that when I am working outside of the classroom, I will be on task and behave at the
highest level of professionalism, because our yearbook reflects the entire school community.
This stresses independent learning, but also reinforces ______ I understand that because we are creating a book that will be seen by the public, ethics are imperative. ■
Plagiarism, copyright infringement, and insulting photos or text in the yearbook will not be tolerated and may result
in a lower grade or removal from staff. TOOTHPICK: pick out the good from the bad
an expectation of completing work outside of the neglect and/or abuse the materials, I will repair or replace them.
______ I understand the importance of equipment and supplies and will treat them with respect. Should I

______ I understand that meeting deadlines and following through with tasks is of paramount importance.
I will be an active member of my team and will show up to the events I’ve signed up for or have been assigned to.
journalism room. Further, it leaves time in the first I will complete all work in a timely manner. ■ RUBBER BAND: be flexible

______ I understand that I must be present when I am in the classroom and will therefore use classroom
technology and my own personal devices responsibly.
meeting for fun—like games and activities designed ______ I will maintain electronic communication to stay on top of assignments, announcements and any ■
changes that affect our deadlines. I will also check Google Classroom at least once daily.

advertising, sales, donations, and other fundraisers).
to get student acquainted and more accustomed to ______ I understand that I will be asked to help with the financial commitment of the yearbook (to include MARBLE: for when your adviser loses hers

Staff member’s signature Date

working together on group tasks. © 2018 by Jostens, Inc. All Rights Reserved. ■ BOUNCY BALL have the ability to bounce
:
back after difficulties
16 SECTION 1.2 EXPECTATIONS