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May 2025 Abbott UK Company Car Driver Handbook483.4 For allowance levels applicable to job role and grade please refer to BHR. Your eligibility and details of this can also be found in your Terms and Conditions of employment.3.5 A new employee can only apply for FCAP if there is no company vehicle available either as a territory car or pool vehicle at the time of joining.3.6 Payment of FCAP or claim for business mileage will only commence on the day Telematics has been fitted and is up and running in addition to a copy of the V5 registration documents of your personal car or lease agreement in your name and Car Insurance stating business usage in your name. There will be no back dating of payments.4 CRITERIA4.1 Employees who are within the scope of this policy may only change from a company car to a car allowance at the end of their current lease period and any trade up costs have been fully reimbursed to the Company.4.2 The employee must agree to have a telematics device of the company%u2019s choosing installed in their vehicle at the company%u2019s expense and agree to operate it in accordance with the Telematics policy. The contract will be between the company and the telematics provider, FMG and the company will pay the monthly charge. Please note that if you leave the FCAP scheme for any reason, Abbott will only deactivate the telematics device and not remove it from your vehicle. If the employee does wish for the device to be removed then it will be at their own expense.4.3 Employees receiving a car allowance are free to choose their own vehicle providing it meets the company%u2019s criteria.4.4 The vehicle chosen must not be greater than 6 years old and must be changed by the 72 month anniversary. (Car allowances will not be paid in respect of vehicles that are greater than 72 months old. In addition, the employee will not be reimbursed for business mileage).4.5 The vehicle must be suitable for the company%u2019s business and its reputation.4.6 It must be noted however that if the vehicle is unsuitable for a particular business purpose (e.g. a convertible 2-seater, when 3 or more people need to be transported) then the employee will be responsible for obtaining a suitable vehicle (this could be for servicing, car repair, etc.) at their own expense. The same will apply if for any reason the employee is without a vehicle but isrequired to travel on Company business, then the employee will be responsible for obtaining a suitable vehicle, or arranging alternative travel methods at their own expense.4.7 The employee vehicle must meet the road traffic regulations which must include an MOT certificate (3 years after registration), road fund licence and appropriate insurance. Failure to adhere to these terms will be considered a breach of company EHS policy. The employee will be required to submit evidence of an MOT and insurance to FMG on an annual basis. Employees who do not furnish the appropriate proof of MOT and Insurance by the due date will not receive their monthly car allowance or be able to claim business mileage.4.8 The definition of insurance for the purpose of this policy is that the employee will obtain insurance for company business which includes the carrying of goods or passengers and not just commuting.4.9 Employees opting for a Fieldforce Car Allowance must exercise good judgment when selecting the appropriate method of transportation. Any claim for public transport should be at a comparable level and in similar situations as other company car drivers (e.g. for long journeys, to travel into London).