Page 51 - Demo

May 2025 Abbott UK Company Car Driver Handbook516 FUEL REIMBURSEMENT FOR BUSINESS MILEAGE6.1 An employee who receives a car allowance is expected to use his/her car for business purposes. Employees who have previously had a company car fuel card must return it when they opt out of the company vehicle to a car allowance. Mileage reimbursement for all approved businesstravel is paid via payroll based upon a feed from the Telematics system. By agreeing to this policythe employee gives permission for FMG to provide the UK Payroll team the summarized totals of all monthly business/personal mileage for the purpose of reimbursement. Employees in receipt of a car allowance cannot claim for private mileage. This includes commuting to and from your home toyour territory%u2019s boundary if you do not reside within your territory.%u2022 Fuel reimbursement for business mileage may only be claimed via telematics from the vehiclethey designate as their allowance vehicle. Should the employee require to be reimbursed for business mileage of any alternative vehicle they must inform their line Manager and the Assistant Payroll Manager in writing to obtain approval prior to the journey.%u2022 Employees are reimbursed for all business mileage through Payroll, one month in arrears, i.e.business mileage travelled between 1st June %u2013 30th June will be paid on the 24th July. Private mileage submissions must be completed by the 9th day of the month.%u2022 The Telematics system will initially assign all mileage as private. It is the responsibility of the employee to ensure they allocate their business journeys in line with the cut off periods. In the event the deadline is missed, you must provide the UK Payroll Team the updated pdf mileage report for that period and any reimbursement of mileage owed will be carried forward to the subsequent payroll period. Please note, you may only correct mileage when the deadlines have been missed in accordance to the rules set out below.- There will be no corrections made after 2 separate requests.- There will be no opportunity to correct any mileage older than 3 months.- We will only correct a maximum of 3 calendar periods.%u2022 Drivers will be reimbursed at the HMRC advisory fuel rates (AFR). These are updated quarterly to align with HMRC.Hybrid cars are treated as either petrol or diesel cars for this purpose.To support the rising cost of energy prices, Abbott currently provide a supplement of 4 pence per mile for those in a fully electric vehicle (2023) which is subject to change. The supplement is not subject to tax deductions and will also be processed through Payroll each month.Any employee who drives 16,000 or more business miles in a tax year will be eligible for an additional 7 pence per mile for all miles above 16,000*. Payment for mileage in excess of 16,000 miles will be made as a one off payment in May/June, following the end of the tax year.%u2022 The Company reserves the right to alter these reimbursement rates according to HMRC limits and the competitive situation over time.%u2022 With the payment of the car allowance and mileage compensation for business trips, all costs for the use of a privately owned vehicle are deemed to be settled.%u2022 Exception: Employee may claim parking fees, tolls and congestion charges incurred during business trips on submission of receipts.%u2022 Refer to the Expenses policy UKFIN-PO-014 for further information.