Page 24 - Area 7 - PPP

 Reformatting – the recording of information in one medium to another. The most common
reformatting method is microfilming, where printed information on paper material is converted
to film. Recent conversion capabilities unto CD-ROM format have allowed transfer to a
medium that is more easily searched.
 Collection Development Activities – This term encompasses a number of activities,
preservation being one of them. It includes the determination and coordination of the
selection policy, assessment of the current needs of users and potential users, collection
evaluation, selection and acquisition of materials, planning for resource sharing.
 Disaster Prevention - The IFSU Library has a disaster plan in place in case of fire, earthquake,
typhoon, or other hazards that could cause damage to the collections.
 Binding - represents a major investment on the part of the University toward preserving and
making accessible printed library materials. The goal of library binding is to make materials
available original format for as long as needed at the lowest possible cost.

There is an annual budget allocated for bindery. Journal subscriptions for the whole year
are sent for permanent binding. Books on paperbacks edition that are used regularly are also
sent to the bindery for longer use of library clientele.
 Replacement – an item is considered for replacement if it either the last copy in the library’s
collection or if demand warrants maintaining the number of copies in the collection.

If a borrower lost a book while on loan, the borrower is asked to replace the book with
the same title and edition if possible. If the book is not available anymore, the borrower will
asked to look for a substitute title with the subject, with copyright not less than 3 years, on its
original paper or hardbound edition. A minimal charged will be collected for the processing of
the lost material.

V.DE-SELECTION / WEEDING OUT
The official removal of titles from the master list of library collection through Inventory and Inspection
Report (1 &1). The process of De-selection or weeding is withdrawal of physically damaged materials for 1&1
which shall pass approval from the concern officials of the University.

1. CRITERIA OF DESELECTION
The criteria used to identify titles for deselection from the collection are reviewed first on the
regular basis by the librarian base on the collection development and by the appropriate heads of
different programs. The following criteria must be observed:

GENERAL COLLECTION
o If the book is superseded by a new edition, the general collection title becomes a candidate for
deselection.
o Damaged, lost and long-overdue general collection titles.
o General collection titles acquired prior to 1975, which have not circulated since then.
o However, a decision to withdraw is made on title-by-title basis by librarians in consultation with
the concerned faculty or program heads review.

REFERENCE MATERIALS
The reference section has established specific deselection policies for many of the reference titles
where the revised editions are regularly received. Superseded editions of titles for which policies have
not been formulated becomes candidate for deselection.