Page 30 - PL Handbook 2016

Computer Use Policy

Intent
Purity Life is dedicated to ensuring our employees have the optimal means to use company technology to
maximize their efficiency and improve work processes. The purpose of this policy is to outline and ensure that
the Company Internet resources are used appropriately at all times when conducting Company business. It is
the policy of Purity Life that employee productivity can be greatly enhanced through the use of the Internet, and
that Internet resources shall be provided to full-time, part-time, and contract staff. As such, the purpose of this
policy is to outline and ensure that Purity Life’s computer resources are used appropriately at all times when
conducting Purity Life business.
Guidelines
Employees are encouraged to utilize all internal computer-based technology (computer, email, Internet, network
systems) to their fullest in order to fulfill their job requirements and make work easier for themselves and others
within the Company. We all have different levels of expertise, and making the most of them in a positive business
manner increases our overall business acumen and productivity.
Purity Life’s computer-based technology and systems are to be used for appropriate company business only.
All Purity Life information and correspondence, including email, transmitted/received using our computer-based
technology, is considered to be the business property and records of Purity Life and can be managed accordingly
for appropriate business-related matters.
Purity Life may access and monitor staff use of company email and Internet systems in the following ways:
• By monitoring email server performance and retained logs, backups, and archives of emails sent and
received through the Company server. Even where the user has deleted an email, Purity Life may still
retain archived and/or backup copies of the email.
• By retaining logs, backups, and archives of all Internet access and network usage. These records may
be audited, are subject to Provincial and/or Federal laws, and may be used as evidence. Although
individual usage is not routinely monitored, unusual or high-volume activities may warrant more detailed
examination for the following purposes:
o For producing the email in response to a legal requirement or other lawful investigation.
o For determining, as part of an investigation by Purity Life, whether there has been unacceptable
use of email to abuse or harass other persons.
o For investigating allegations of misconduct or to provide materials to external investigative
authorities lawfully investigating possible criminal conduct.
Only authorized staff may examine such usage/records for an appropriate business-related issue. Staff will act:
• When they have been given proper authorization to do so by the CEO regarding a business-related
investigation to determine misconduct.
• Confidentially to ensure that employee privacy is maintained as much as can be reasonably expected.
• To ensure that no unavoidable distress is caused to the employee.

30 Purity Life Employee Handbook EDITION 2 - 2016