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Employees are ineligible to receive holiday pay if they are on an unpaid leave of absence when the
holiday occurs.

Non-exempt Employees:
Eligible, non-exempt employees who are required to work on a company holiday will be paid for their
hours worked plus 8 hours of holiday pay resulting in double-time for hours worked. For example, if the
employee works five (5) hours, the employee will receive double-time pay for those five (5) hours
worked, and will also receive three (3) hours of holiday pay, totaling a regularly scheduled eight (8)
hours. This is considered double-time compensation for the five (5) hours worked. An employee is
deemed “required to work” even when they volunteer to work with the manager’s approval.

Exempt Employees:
Eligible exempt employees who are required to work on observed holidays will receive regular pay and
earn a “floating” holiday to be used within 12 months of the holiday, in coordination with the
employee’s manager. Please note: floating holidays cannot be tracked by the Payroll department. It is
the employee’s and the manager’s responsibility to ensure the holiday is taken and recorded
appropriately.

Exempt employees may choose to work the holiday in order to bank a day to use another time, with
manager’s approval. Exempt employees who are not required to work on the holiday will receive eight
(8) hours of holiday pay.

Other Employee Types:
Part-time employees and APUS temporary employees will be compensated for working a company
holiday as detailed for “exempt” or “non-exempt” employees, depending upon their classification.

Part-time employees may be compensated for holiday pay up to their regular working hours. If these
employees do not work on the holiday, they will be paid holiday pay for the hours they would have
worked if the holiday falls on a regularly scheduled work day. For example, if a Monday is a holiday and
they would have worked five (5) hours on that Monday, they will earn five (5) hours of holiday pay. If
they do not normally work on a Monday, they will not receive holiday pay.

Employees Working Alternate Shifts:
If an employee works an alternate shift and a company observed holiday falls on a day the employee is
not scheduled to work, the employee will receive a “floating” holiday to be used within 12 months of
the holiday, in coordination with the employee’s manager. Please note: floating holidays cannot be
tracked by the Payroll department. It is the employee’s and the manager’s responsibility to ensure the
holiday is taken and recorded appropriately. When a floating holiday is utilized, it should be recorded as
“Holiday” in UltiPro.

Procedures
Paid holidays that occur during vacations and weekends
If a holiday occurs during the employee’s vacation, the employee will receive holiday pay on the APUS
observed holiday, rather than having to utilize a vacation day.

If a company-recognized paid holiday falls on a Saturday, the holiday will usually be observed on the
preceding Friday. If the holiday falls on a Sunday, the following Monday will usually be observed as the
holiday. The same practice is applied to days worked under these circumstances for all employee types.
2019 Employee Handbook, Revised January 2019 19