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approved at the October 2015 Town Meeting. The PBC worked closely with the project
manager, Huntress Associates, to keep the project on schedule and within budget. Issues
addressed by the PBC included installation of privacy fences for abutters impacted by the
project, keeping Middleton Road clear of dirt and debris caused by work trucks going in and out
of the site, installing signage to warn trespassers to stay off site during construction, the
relocation of the turtle habitat in compliance with the NHESP DPW permit, the construction and
installation of the bridge abutment and structure, monitoring of testing of crumb rubber used for
synthetic turf field per Board of Health requirements, and coordinating with the Conservation
Commission to secure approvals and ensure compliance with its permit. Under the supervision of
RAD, the general contractor, work on the project has been proceeding ahead of schedule.

In 2016, the Spofford Pond School started the process to secure funding through the MSBA
Accelerated Repair Program to replace and/or repair various roof systems, replace various
window and door systems, upgrade and replace elements of the HVAC system and perform
miscellaneous interior repairs associated with the roof, window and HVAC system renovations.
The Spofford Pond School currently houses grades 3 to 6. The original building was constructed
c.1962 with additions built in 1967, 1990 and 1996.

The PBC worked with the Tri-Town School Administration, Russo Barr Associates,
Architect/Design Services and Netco, Owner Project Manager to prepare the required
submissions to the Massachusetts School Building Authority, including the schematic design
drawings that were due on December 21, 2016, towards maximizing reimbursement from the
Commonwealth for the costs of the repair and/or replacement.

In 2016, the Permanent Building Committee welcomed the return of Chuck Adam to the
Committee. We also want to express our appreciation for the contributions made by our
architect and colleague, Miika Ebbrell, who left the Committee after her term expired on June
th
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The Permanent Building Committee meets at least once a month on the 3 Thursday of each
month starting at 7:30 pm at the Police Station. We encourage and welcome our town residents
and guests to attend and share their thoughts and views about our municipal buildings.

Respectfully submitted,

Margaret Chow-Menzer, Chair
Robert Hazelwood, Clerk
Garth Tolman, Member
Scott Novack, Member
Chuck Adam, Member
Charlene Filippo, Minutes Secretary

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